Unit Secretary Job Description Template for Job Postings

Unit secretaries are the unsung heroes of healthcare, working behind the scenes to provide essential administrative support to our medical teams. Their role is instrumental in keeping the unit running smoothly and efficiently. We understand the importance of finding the perfect fit – someone with the right skills and experience to contribute to our team's success. So why wait? Start using our template below to attract the ideal candidates and build a stronger, more effective team today!

Unit Secretary Job Description

Are you ready to be the backbone of a healthcare facility? Join us as a Unit Secretary and play a pivotal role in ensuring seamless operations and top-notch patient care. Your organizational finesse and meticulous attention to detail will be the driving force behind accurate record-keeping, efficient appointment scheduling, and essential clerical tasks. As a valued member of our healthcare team, you'll be at the forefront of delivering excellence and fostering a positive environment for both patients and staff. Step into this rewarding role where your dedication will make a tangible difference in the lives of many. Apply now and be part of a team committed to excellence in healthcare delivery!

Unit Secretary Responsibilities

1. Greet and assist patients, visitors, and staff in a courteous and professional manner.
2. Maintain patient records by accurately inputting information into electronic medical record systems.
3. Schedule and coordinate appointments for patients, medical procedures, and consultations.
4. Answer phone calls, take messages, and direct inquiries to the appropriate departments.
5. Prepare and distribute correspondence, reports, and other documents as needed.
6. Assist nursing staff with administrative tasks, such as ordering medical supplies and filing patient charts.
7. Coordinate meetings, conferences, and training sessions for department staff.
8. Ensure compliance with privacy regulations and maintain confidentiality of patient information.
9. Monitor office supplies inventory and place orders when necessary.
10. Collaborate with other healthcare professionals to ensure effective communication and coordination of patient care.

Unit Secretary Required Skills

1. Strong communication skills, both verbal and written.
2. Excellent organizational abilities and attention to detail.
3. Proficiency in using computer systems and electronic medical records.
4. Ability to prioritize tasks and work efficiently in a fast-paced environment.
5. Customer service-oriented attitude with a friendly and empathetic demeanor.
6. Knowledge of medical terminology and basic understanding of healthcare processes.
7. Problem-solving skills and the ability to handle multiple responsibilities simultaneously.
8. Team player mentality with the willingness to collaborate with colleagues to achieve common goals.
9. Adaptability and flexibility to handle unexpected situations and changes in workflow.
10. Time management skills to meet deadlines and manage priorities effectively.

Required Qualifications

1. High school diploma or equivalent required; additional training or certification in medical office administration is preferred.
2. Proven experience in a clerical or administrative role, preferably in a healthcare setting.
3. Familiarity with medical coding, billing, and insurance procedures is a plus.
4. Proficiency in using Microsoft Office Suite (Word, Excel, Outlook) and other computer software.
5. Knowledge of HIPAA regulations and confidentiality requirements related to patient information.
6. Ability to work weekends, evenings, and holidays as needed to provide coverage for the healthcare facility.
7. Strong references attesting to reliability, professionalism, and integrity in prior work experiences.

Conclusion

In conclusion, the Unit Secretary holds a vital position in maintaining the efficient functioning of a healthcare facility. Their duties range from overseeing patient records to facilitating communication among staff members, demanding a keen eye for detail and strong organizational skills. By adhering to this job description template, applicants can grasp the requirements and qualifications necessary to thrive in this significant administrative position.