Payroll Coordinator job description

Having a comprehensive and explicit job description is essential in effectively attracting qualified candidates for the role of payroll coordinator. The specific duties and expectations of this position may vary depending on the company, industry, and organization size. To optimize your recruitment process, we suggest utilizing our job description template for your job vacancy.

The Payroll Coordinator plays a critical role in ensuring the accurate and timely processing of payroll. This position demands meticulous attention to detail and exceptional organizational skills. Moreover, the coordinator handles highly sensitive and confidential information, while also collaborating seamlessly with HR, finance, and other key stakeholders to ensure smooth and efficient operations.

Payroll coordinator responsibilities

1. Ensure accurate and timely processing of employee payroll, which includes calculating salaries, deductions, bonuses, and overtime.
2. It is essential to maintain accurate employee records and ensure that any changes to employee information, including new hires, terminations, promotions, and salary adjustments, are properly and promptly reflected in the payroll system.
3. Thoroughly examine and confirm timesheets, attendance records, and other pertinent documents to ensure precision and adherence to company policies and legal obligations.
4. Produce comprehensive reports pertaining to payroll, taxes, and other expenses related to payroll for the management and finance teams.
5. Work together with the Human Resources department to ensure accurate and thorough recording of employee benefits, such as insurance and retirement plans, in the payroll system.
6. Continuously monitor and stay abreast of federal, state, and local payroll laws and regulations to ensure strict adherence and compliance.
7. Assist employees with any inquiries and promptly resolve any issues related to payroll in a professional manner.
8. Provide support in the completion of payroll-related audits and promptly address any inquiries requested by auditors.
9. Maintain confidentiality of employee information and payroll records at all times.
10. Collaborate with the finance team to ensure accurate and timely payment of payroll taxes, including filing necessary tax forms.

Payroll coordinator required skills

1. Strong knowledge of payroll principles, regulations, and best practices.
2. Proficient in using payroll management software and Excel to process and analyze payroll data.
3. Excellent attention to detail and ability to maintain a high level of accuracy in data entry.
4. Strong organizational skills and ability to manage multiple tasks and deadlines.
5. Excellent communication and interpersonal skills to effectively interact with employees and stakeholders.
6. Ability to handle sensitive and confidential information with integrity and professionalism.
7. Analytical mindset to identify and resolve payroll discrepancies and problems.
8. Strong problem-solving skills and ability to work independently as well as part of a team.

Required qualifications

1. High school diploma or equivalent; certification in payroll processing is preferred.
2. Proven experience as a Payroll Coordinator or similar role.
3. In-depth knowledge of payroll regulations and legal requirements.
4. Proficient in using payroll management software and Microsoft Office Suite (especially Excel).
5. Familiarity with HRIS and timekeeping systems.
6. Strong numerical and analytical skills.
7. Excellent attention to detail and accuracy.
8. Ability to handle confidential information with discretion.
9. Strong organizational and time management skills.
10. Excellent communication and interpersonal skills.

Conclusion

The payroll coordinator plays a vital role in facilitating precise and punctual processing of employee remuneration. Their responsibilities encompass overseeing payroll activities such as wage calculations, report preparation, and record maintenance. Proficiency in meticulousness, analytical aptitude, and familiarity with payroll regulations are imperative for achieving success in this position. By implementing this job description template, enterprises can attract qualified applicants possessing the requisite expertise and experience to efficiently execute payroll coordination.