Office Manager job description

Job brief

We are seeking an Office Manager to oversee the daily operations of our office, allowing employees to work to their best capacity.

Responsibilities

• Be responsible for a large range of duties including maintenance, mailing, supplies, bills, repairs and equipment.
• Schedule appointments and meetings.
• Prepare office layout and order necessary equipment and stationery.
• Maintain office and organize repairs when necessary.
• Craft office policies in collaboration with the HR team.
• Set up office procedures and operations.
• Coordinate with the IT team when required.
• Make sure all invoices are paid on time.
• Manage contracts with vendors, landlords and service providers.
• Oversee the office budget.
• Reception duties – answering calls, emails and letters.
• All-around secretarial duties.
• Being the point of contact for suppliers and ensuring office supplies and resources are restocked.
• Maintaining office policies and managing health and safety procedures.
• Keeping records of office expenditure.
• Data responsibilities, including GDPR.
• Plan events when needed.
• Assisting with HR and associated staff appraisals and training.
• Other duties as assigned.
  

Requirements

• Proven experience running an office or similar role
• Proficient in Microsoft Word, Powerpoint, and Excel
• Hands on experience with office machines (e.g. copiers, printers)
• Strong interpersonal skills to interact positively with all employees
• Leadership ability to manage challenges and oversee employees
• Good time management skills
• Ability to multitask to complete a wide variety of tasks
• Strong planning and organizational skills
• Hands-on, and experience with office machines