Office Coordinator job description

Office Coordinator job brief

We are looking for an organized and efficient office coordinator to join our team. The ideal candidate will be responsible for ensuring our office runs smoothly and efficiently by performing various administrative and clerical tasks.

Office Coordinator responsibilities

• Greet and welcome visitors to the office, directing them to the appropriate person or department.
• Answer and direct phone calls to appropriate personnel. Take messages and relay them to relevant parties.
• Maintain and organize office files, records, and other documentation.
• Coordinate meetings, including scheduling, booking meeting rooms, and arranging necessary equipment.
• Process and distribute incoming and outgoing mail, including preparing and sending packages.
• Perform accounting tasks, including receiving and processing invoices, preparing payment checks, and issuing reimbursements.
• Monitor office supplies and make orders to ensure adequate inventory levels.
• Assist with HR tasks, including maintaining employee records, conducting onboarding and training sessions, and coordinating recruitment activities.
• Provide general administrative and clerical support to management and staff.

Requirements

• High school diploma or equivalent required
• 1-2 years of experience in an administrative or office support position preferred
• Proficient in Microsoft Office applications, including Word, Excel, and Outlook
• Exceptional organizational skills and attention to detail
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and meet deadlines
• Capacity and willingness to learn new skills
• Experience with accounting software and practices is a plus
• Familiarity with HR processes and procedures is preferred

The office coordinator is a vital member of our team, ensuring the smooth operation of our office and supporting our employees and customers. The ideal candidate will have exceptional organizational and interpersonal skills, and the ability to multi-task and work in a fast-paced environment. If you meet the requirements and are excited about this opportunity, we encourage you to apply.