Office Assistant job description

Job Brief

We're searching for an enthusiastic individual who can support daily operations, manage administrative tasks, and maintain a positive work environment. As an office assistant, you will be responsible for ensuring that the office runs smoothly and that all team members have the necessary resources to complete their work effectively.

Responsibilities

• Greet and welcome guests to the office, answer and direct incoming calls and emails, and manage office correspondences.
• Maintain an organized filing system and update company records including employee records, office expenses, and inventory.
• Keep office supplies stocked and manage office equipment maintenance including printers, computers, and telephones.
• Assist in organizing team events, booking travel and accommodations, and completing other administrative tasks as requested.
• Support the HR department with employee onboarding, scheduling interviews, and maintaining records.
• Perform general office cleaning and tidying tasks to maintain a presentable and professional workplace.
• Manage incoming and outgoing mail and deliveries.

Requirements

• High school diploma or equivalent with at least 1-year experience in office administration or related field
• Proficient in Microsoft Office Suite with strong organizational and time-management skills
• Excellent verbal and written communication skills with a positive attitude and an enthusiastic approach to work
• Ability to work independently with minimal supervision and work collaboratively as part of a team
• Detail-oriented with the ability to prioritize tasks and manage multiple projects simultaneously
• Familiarity with scheduling and booking tools, and the ability to use office equipment including printers, scanners, and photocopiers

If you're looking for an opportunity to work in a fast-paced and dynamic office environment, where your organizational skills and ability to work collaboratively will be valued, then we encourage you to apply for our office assistant position. We look forward to hearing from you soon!