Meeting Planner job description

Job brief

An opportunity to join our team has just opened up! Our company is seeking an organized and skilled Meeting Planner. This role will focus on professional decision-making when it comes to preparing for our meetings. As a meeting planner, you will be required to make travel, catering, and scheduling arrangements when needed.

Responsibilities

• Make a booking for meeting locations and stakeholders involved.
• Make catering arrangements suited to the dietary needs of clients.
• Work alongside with event managers to ensure the meeting is executed well.
• Prepare schedules for meetings; assign appropriate rooms for meetings.
• Create and distribute meeting materials before the start of meetings.
• Ensure all equipment and devices are up-to-date and functioning well.
• Liaise with the maintenance department to ensure rooms are clean and prepared in a timely fashion.
• Create budgets to control expenses suited to each meeting.
• Manage and supervise the meeting team in accordance with company policy and guidelines.
• Ensure that accurate minutes are taken and are sent out in a timely fashion post-meeting.

Requirement

• Minimum of one-year experience in event planning
• Minimum of one-year experience in the hospitality field
• Maintains a professional attitude while working with clients and staff
• Superb communication skills while working with clients and other members of staff
• Excellent knowledgeable use of projectors, speakers, A/V equipment, and computers
• Proficient in minute taking
• Excellent organizational and leadership skills would be an asset
• Ability to be flexible and work under pressure