HR Administrative Assistant job description

Job brief

We are seeking an organized, focused, and team-orientated HR administrative assistant to join our growing team. The ideal candidate will be passionate about all aspects of human resources. The HR Administrative Assistant will provide ongoing support to the HR team and provide administrative support along with great external customer service to candidates and existing employees!

Responsibilities

• Provide administrative support on the online system by keeping employee records up to date and accurate.
• Create and implement an efficient filing system both hard copy and on the internal system that is easy to use and keeps it up to date.
• Liaise with employees and external candidates to provide support where required and answer queries with regard to various issues such as payroll, benefits, paid time off, etc.
• Ensure the ATS & CRM systems are kept updated with correct contact details for employees, including their bank details and emergency contact information.
• Send out contracts and offer letters when instructed to do so.
• Manage incoming and outgoing posts.
• Ensure the filling is completed and filed to a high standard.
• Schedule interviews, and manage calendars and diaries on the online system.
• Administer the employee benefits program including pensions, paid time off, and other benefits offered by the company.
• Maintain payroll records effectively.
• Screen applicants along with initial interviews where required.

Requirements

• Associates degree or above in HR, business, or other related field, or equivalent work experience and education
• Excellent organization skills
• Able to effectively manage own workload and time to maximize output
• Effectively follow instructions
• Excellent communication skills both written and verbal
• Experience using a CRM or ATS system would be an advantage
• Experience with payroll and their programs would be an advantage
• Good knowledge of all Microsoft packages including Word, Outlook, and Excel
• General knowledge of HR the best practices would be an advantage
• Good problem-solving abilities
• Excellent attention to detail
• Able to work effectively as part of a team to achieve a common goal