Blog

HR Admin Officer job description

To make the recruitment process easier, we've created a comprehensive HR admin officer job description template that covers all the essential aspects of the role. This template will help you attract the right candidates and ensure that their skills match your organization's needs. So, let's dive in and discover the key elements of an HR admin officer job description.
TAble of content
share on

Modern Recruiting Made

Efficient & Easy

Try for free

Explore Manatal's AI Job Description Generator

Start the Tour

Download this resource!

Oops! Something went wrong while submitting the form.

HR admin officers play a crucial role in any organization, from managing employee records to assisting with recruitment and onboarding. However, creating an effective job description that accurately reflects the duties and qualifications needed can be challenging for recruiters. Use our job description template to find the best candidates for your job opening.

As an HR Admin Officer, you will be responsible for supporting the Human Resources department in various administrative tasks and ensuring the smooth running of HR operations. You will be the first point of contact for employees regarding HR-related inquiries and will play a critical role in maintaining accurate and up-to-date employee records.

HR admin officer responsibilities

  • Manage employee records, including new hire onboarding, terminations, and updating employee information in the HRIS system
  • Assist with recruitment activities, such as posting job ads, scheduling interviews, and conducting reference checks
  • Coordinate and organize employee training sessions and maintain training records
  • Assist with the development and implementation of HR policies and procedures
  • Monitor and manage employee time off requests, including sick leave, vacation, and personal days
  • Assist with the preparation of HR-related reports and presentations
  • Respond to employee inquiries regarding HR policies, benefits, and other HR-related matters
  • Maintain compliance with local labor laws and regulations

HR admin officer required skills

  • Excellent communication and interpersonal skills
  • Strong attention to detail and accuracy
  • Ability to maintain confidentiality and handle sensitive information
  • Proficient in Microsoft Office suite
  • Ability to work independently and prioritize tasks effectively
  • Strong organizational and time management skills
  • Knowledge of HR policies and procedures
  • Experience with HRIS systems and data management

Required qualifications

  • Bachelor's degree in Human Resources or related field
  • Minimum of 2-3 years of experience in HR administration
  • Knowledge of local labor laws and regulations
  • Experience with HRIS systems and data management
  • Strong computer skills, including proficiency in Microsoft Office suite
  • Excellent communication and interpersonal skills

As an HR Admin Officer, you will play a critical role in supporting the HR department and ensuring the smooth running of HR operations. With your excellent communication skills, attention to detail, and knowledge of HR policies and procedures, you will contribute to the development and implementation of HR strategies and policies that support the organization's goals.

Conclusion

In conclusion, an HR Admin Officer plays a crucial role in any organization by managing a wide range of HR functions and ensuring a smooth and efficient HR operation. The job description template provided can serve as a useful guide for companies looking to hire an HR Admin Officer, outlining key responsibilities such as recruitment, employee relations, training and development, and HR administration. With the right person in this role, companies can create a positive and productive work environment that supports their business goals and helps them to attract and retain top talent.

Explore how Manatal can Fit
your Business

Receive an overview of Manatal platform from a product expert.

Get started with Manatal

Our 14-day free trial allows anyone to explore the platform without commitment, while our team is committed to providing support and guidance throughout the process.
Data migration from your existing recruitment software
Team training for a fast and smooth onboarding
Transparent and flexible pricing without lock-in contract
Highest security protocol as standard (SOC II Type 2)
24 / 5 support availability via live chat
All-in-one platform covering all your recruitment needs

Transform the Way You Recruit Today.

World-leading Recruitment Software for Talent Acquisition and Recruitment Professionals.
900,000+
Recruitment processes managed.
10,000+
Active recruiting teams.
135+
Countries.
Bill Twinning
Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficiency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize, it is a must-have.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would require for successful recruitment. The support team is also excellent with very fast response time.
Ahmed Firdaus
Director - MRI Network, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. Whenever I ask something they come back to me within minutes.
Edmund Yeo
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to LinkedIn and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent job. This is so awesome I am recommending the solution to all recruiters I know.
Bill Twinning
Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficiency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
Ahmed Firdaus
Director - MRINetwork, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. Whenever I ask something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would require for successful recruitment. The support team is also excellent with very fast response time.
Kevin Martin
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to LinkedIn and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent job. This is so awesome I am recommending the solution to all recruiters I know.

Try Manatal for free during 14-day with no commitment.

No credit card required
No commitment
Try it Now