Facilities Manager job description

Job brief

We are seeking a Facility Manager to coordinate, manage, and maintain the quality of our office and amenities and ensure employee satisfaction.

Responsibilities

• Manage the vendor procurement process including product quality evaluation.
• Manage all documentations relating to the facilities.
• Negotiate prices with vendors over the procurement of materials necessary for the office and its amenities.
• Prepare and track facility budget.
• Monitor expenses and payments.
• Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchases.
• Develop and implement cost reduction initiatives.
• Review contracts and guidelines from both company and clients regarding the use and management of facilities.
• Make sure of the correct usage of facilities.
• Improve processes, systems, and procedures to increase overall satisfaction of employees.
• Supervise team members including security, cleaners, technicians, etc.
• Set and oversee management plans for the office and its amenities.
• Report to the Chief Operations Officer regarding the status of facilities.
• Manage filing and mailing systems.
• Scheduling and planning regular maintenance and building repairs.
• Develop and execute a system for regular cleaning, repair and maintenance of facilities.
• Handling legal or contractual matters (with occupants and third-party suppliers).
• Providing occupants with the right equipment and amenities.
• Ensure compliance with health and safety regulations.
• Ensuring the premises are kept secure.
• Develop monitoring systems or programs in institutions to detect problems in the initial stage.
• Initiate interventions to solve problems in facilities.

Requirements

• Bachelor’s degree in business field
• At least 10 years in managing HR departments or other facility management work
• Possess good reading, writing, and speaking skills
• Effective time management
• Excellent problem solving and negotiating skills
• Knowledge in construction, plumbing, and HVAC systems is a plus