Executive Meeting Manager job description

Job brief

Our team is growing! We’re looking for a strategic, responsible, and disciplined individual to fill the Executive Meeting Manager. This position will work closely with our clients to ensure events are run effortlessly. The manager will oversee the needs for all events that are met and done seamlessly while coordinating with other departments such as catering, sanitation, maintenance, and A/V.

Responsibilities

• Handling assigned bookings for meetings and similar events.
• Prepare schedules for meetings; assign appropriate rooms for meetings.
• Liaise with clients and event managers to ensure aligned schedules and meeting requirements such as equipment or catering needs.
• Provide catering requirements suited to each event.
• Develop and distribute meeting materials before the start of meetings.
• Ensure all equipment and devices are up-to-date and functioning well.
• Liaise with the maintenance department to ensure rooms are clean and prepared in a timely fashion.
• Create budgets to control expenses suited to each event.
• Manage and supervise the meeting team in accordance with company policy and guidelines.

Requirement

• Associate’s degree or above in business management or another related field
• Minimum of 2 years of experience in management or supervisory roles is essential
• Maintains a professional attitude while working with clients and staff
• Superb communication skills while working with clients and other members of staff
• Excellent knowledgeable use of projectors, speakers, a/v equipment, and computers
• Excellent organizational and leadership skills would be an asset
• Ability to be flexible and work under pressure