Duty Clerk job description

Duty Clerk job brief

We are seeking a highly organized and reliable Duty Clerk to join our team. The Duty Clerk will be responsible for ensuring efficient and effective coordination of administrative tasks, maintaining records of all transactions, and ensuring all necessary paperwork is up to date. The successful candidate will have excellent communication and organizational skills to assist in ensuring that all administrative aspects of the business run smoothly.

Duty Clerk responsibilities

• Greet clients and visitors in a friendly and professional manner.
• Maintain and file all important documents, reports, and contracts keeping them safe and secure.
• Reliably handle complex admin tasks including filing, typing, copying, and scanning.
• Answer phone calls, respond to emails, and direct inquiries to the relevant person.
• Collect, process, and distribute mail and packages accordingly.
• Provide administrative support to senior team members.
• Prepare and maintain accurate reports of meetings, transactions, and other relevant activities.
• Manage schedules of team members and set up appointments as needed.
• Work closely with other departments to ensure proper prioritization of duties.

Requirements

• At least a high school diploma
• Proven experience working in administration or administrative support role, preferably as a Duty Clerk
• Excellent organizational and communication skills
• Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Demonstrated initiative, and willingness to take on a range of duties with a can-do attitude
• Ability to work under pressure and collaboratively with minimal supervision
• Strong attention to detail and ability to multitask
• Familiarity with office equipment such as photocopiers, scanners and fax machines
• Strong time management skills

This role offers ample opportunities for professional development, competitive remuneration packages and benefits, and an exciting opportunity to join a collaborative and supportive team. If you meet the above requirements and are interested in this exciting opportunity, apply today and come on board our team as a Duty Clerk!