Job brief
Our organization is looking for a skilled and detail-oriented Administrative Officer to join our team. The preferred candidate should be highly organized with a demonstrated ability to handle a fast-paced environment and manage multiple tasks efficiently. The focus of the role is to provide administrative support to our executives and ensure the smooth running of our office.
Responsibilities
- Manage the day-to-day operations of the office, including scheduling meetings and appointments, organizing files, and handling correspondence.
- Act as the point of contact between executives and internal/external stakeholders.
- Prepare reports, presentations, and other documents for the executives as required.
- Coordinate travel arrangements for executives and handle related logistics.
- Maintain a safe and secure working environment by ensuring compliance with health and safety regulations.
- Organize and maintain the office filing system, including electronic and hard copy documents.
- Process and track invoices, purchase orders, and other financial documents as required.
- Manage inventory of office supplies and equipment and order new supplies as needed.
Requirements
- A four-year college degree in business administration or a relevant area of study
- Minimum of three years of previous experience in a similar role
- Demonstrated ability to work effectively under pressure
- Strong communication skills, both written and verbal
- Good interpersonal skills with the ability to build strong relationships
- Good listening skills, with high levels of attention to detail
- Strong working knowledge of Microsoft office platforms
- Ability to multitask and prioritize own workload
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