Administrative Coordinator job description

Job Brief

The administrative coordinator will be responsible for providing administrative support to various departments and assisting in the smooth operation of the organization. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills.

Duties and Responsibilities

• Manage and maintain the company's filing system
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Provide general administrative support to various departments
• Manage office supplies and inventory
• Prepare and distribute correspondence and memos
• Coordinate and communicate with outside vendors and contractors
• Assist in the preparation of various reports
• Ensure compliance with company policies and procedures

Requirements

• High school diploma or equivalent required; associate's or bachelor's degree in business administration or related field preferred
• Minimum of 2 years of experience in an administrative support role
• Strong organizational skills and attention to detail
• Excellent communication skills, both written and verbal
• Proficient in Microsoft Office Suite
• Ability to manage multiple tasks and prioritize workload
• Knowledge of office management systems and procedures

Working Conditions

The administrative coordinator will work in an office environment and may be required to work outside of normal business hours on occasion.

Physical Requirements

The administrative coordinator may be required to sit or stand for extended periods of time and may need to lift up to 25 pounds.

This administrative coordinator job description template can be tailored to fit the specific needs of your organization. By attracting candidates with the required skill set and experience, you can ensure the continued success of your business.

How can one excel as an Administrative Coordinator?

An administrative coordinator needs to have technical and personal skills, such as customer service, data entry, budget management, office equipment operation, Microsoft Office proficiency, interpersonal skills, organizational skills, communication skills, problem-solving skills and leadership skills. They also need to be able to communicate and manage the administrative team and other departments, handle multiple tasks and projects, prioritize tasks and meet deadlines, and adapt to changing situations and needs.