Administrative Analyst Level I Job Description Template

The role of an Administrative Coordinator Level 1 is integral to the smooth functioning of any organization. These professionals play a crucial part in supporting departmental operations, ensuring tasks and projects are executed efficiently. This template aims to familiarize you with the key duties and qualifications associated with this position.

Administrative Analyst Level 1 Job Description

The Administrative Analyst Level I provides administrative support and assists in coordinating and executing tasks and projects within the organization. This role requires a detail-oriented individual with strong organizational and communication skills. They must be able to prioritize multiple assignments and work efficiently to meet deadlines. The Administrative Analyst Level 1 works closely with cross-functional teams and reports to the department manager.

Administrative Analyst Level 1 Responsibilities:

1. Assist in the planning and execution of various administrative projects and initiatives.
2. Provide general administrative support, including managing calendars, scheduling appointments, arranging meetings, and coordinating travel arrangements.
3. Prepare and distribute meeting agendas, minutes, and other relevant documents.
4. Conduct research and compile data to support departmental projects and reports.
5. Assist in the preparation of presentations, reports, and other documentation.
6. Maintain accurate and up-to-date records and documentation.
7. Assist in budget management, monitoring expenses, and processing invoices.
8. Coordinate and track departmental equipment and supply inventory.
9. Assist in the preparation and monitoring of contracts and vendor agreements.
10. Provide support in organizing and coordinating departmental events and conferences.
11. Respond to inquiries and provide information to internal and external stakeholders.
12. Perform other administrative tasks and duties as assigned.

Administrative Analyst Level 1 Required Skill:

1. Excellent organizational and time management skills, with the ability to prioritize and meet deadlines.
2. Strong attention to detail and accuracy in work.
3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Ability to conduct research and gather information from various sources.
5. Strong written and verbal communication skills.
6. Ability to work independently and collaboratively in a team environment.
7. Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
8. Problem-solving and critical thinking skills.
9. Ability to maintain confidentiality and handle sensitive information with discretion.
10. Excellent interpersonal skills and ability to build positive relationships with colleagues and stakeholders.

Required Qualifications:

1. Bachelor's degree in Business Administration, Public Administration, or a related field.
2. Previous experience in an administrative support role is preferred.
3. Knowledge of administrative procedures and practices.
4. Familiarity with project management concepts and tools.
5. Proficiency in using office equipment, such as printers, scanners, and copiers.
6. Knowledge of basic accounting principles and budgeting.
7. Strong computer literacy and ability to learn new software applications.
8. Professional demeanour and customer service orientation.
9. Ability to work independently and in a team-oriented environment.
10. Strong problem-solving and decision-making skills.

Conclusion

In conclusion, the Administrative Analyst Level 1 job description template provides a comprehensive overview of the responsibilities and qualifications required for this role. It highlights the importance of strong analytical and problem-solving skills, attention to detail, and the ability to effectively communicate and collaborate with various stakeholders. This template serves as a valuable resource for organizations seeking to hire qualified candidates for this position, ensuring that they can find the right fit for their administrative needs.