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Administrative Analyst Level I Job Description Template

The role of an administrative analyst is essential in any organization. They play a vital role in analyzing and interpreting data, conducting research, and providing support to management. To help you in your search, we have created an Administrative Analyst Level I Job Description Template that includes the key responsibilities, required qualifications, and desired skills for this position. This template will help you attract top-notch candidates who are the perfect fit for your organization.
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The role of an Administrative Coordinator Level 1 is integral to the smooth functioning of any organization. These professionals play a crucial part in supporting departmental operations, ensuring tasks and projects are executed efficiently. This template aims to familiarize you with the key duties and qualifications associated with this position.

Administrative Analyst Level 1 Job Description

The Administrative Analyst Level I provides administrative support and assists in coordinating and executing tasks and projects within the organization. This role requires a detail-oriented individual with strong organizational and communication skills. They must be able to prioritize multiple assignments and work efficiently to meet deadlines. The Administrative Analyst Level 1 works closely with cross-functional teams and reports to the department manager.

Administrative Analyst Level 1 Responsibilities:

  1. Assist in the planning and execution of various administrative projects and initiatives.
  2. Provide general administrative support, including managing calendars, scheduling appointments, arranging meetings, and coordinating travel arrangements.
  3. Prepare and distribute meeting agendas, minutes, and other relevant documents.
  4. Conduct research and compile data to support departmental projects and reports.
  5. Assist in the preparation of presentations, reports, and other documentation.
  6. Maintain accurate and up-to-date records and documentation.
  7. Assist in budget management, monitoring expenses, and processing invoices.
  8. Coordinate and track departmental equipment and supply inventory.
  9. Assist in the preparation and monitoring of contracts and vendor agreements.
  10. Provide support in organizing and coordinating departmental events and conferences.
  11. Respond to inquiries and provide information to internal and external stakeholders.
  12. Perform other administrative tasks and duties as assigned.

Administrative Analyst Level 1 Required Skill:

  1. Excellent organizational and time management skills, with the ability to prioritize and meet deadlines.
  2. Strong attention to detail and accuracy in work.
  3. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  4. Ability to conduct research and gather information from various sources.
  5. Strong written and verbal communication skills.
  6. Ability to work independently and collaboratively in a team environment.
  7. Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
  8. Problem-solving and critical thinking skills.
  9. Ability to maintain confidentiality and handle sensitive information with discretion.
  10. Excellent interpersonal skills and ability to build positive relationships with colleagues and stakeholders.

Required Qualifications:

  1. Bachelor's degree in Business Administration, Public Administration, or a related field.
  2. Previous experience in an administrative support role is preferred.
  3. Knowledge of administrative procedures and practices.
  4. Familiarity with project management concepts and tools.
  5. Proficiency in using office equipment, such as printers, scanners, and copiers.
  6. Knowledge of basic accounting principles and budgeting.
  7. Strong computer literacy and ability to learn new software applications.
  8. Professional demeanour and customer service orientation.
  9. Ability to work independently and in a team-oriented environment.
  10. Strong problem-solving and decision-making skills.

Conclusion

In conclusion, the Administrative Analyst Level 1 job description template provides a comprehensive overview of the responsibilities and qualifications required for this role. It highlights the importance of strong analytical and problem-solving skills, attention to detail, and the ability to effectively communicate and collaborate with various stakeholders. This template serves as a valuable resource for organizations seeking to hire qualified candidates for this position, ensuring that they can find the right fit for their administrative needs.

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Director - MRI Network, Executive Search Firm
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International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
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HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent job. This is so awesome I am recommending the solution to all recruiters I know.
Bill Twinning
Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficiency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
Ahmed Firdaus
Director - MRINetwork, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. Whenever I ask something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would require for successful recruitment. The support team is also excellent with very fast response time.
Kevin Martin
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to LinkedIn and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent job. This is so awesome I am recommending the solution to all recruiters I know.

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