Administration Manager job description

Job Brief

The Administration Manager is responsible for managing the daily administrative functions of the company. They will oversee administrative staff, manage budgets, and implement policies and procedures. The Administration Manager will ensure that the office is running smoothly, and all administrative tasks are completed accurately and efficiently.

Responsibilities

• Manage and oversee the administrative staff, including recruitment, training, and performance management.
• Develop and implement administrative policies and procedures to ensure the smooth operation of the office.
• Manage budgets for the administrative functions of the company, including office supplies and equipment.
• Ensure that all administrative tasks, such as data entry, filing, and correspondence, are completed accurately and efficiently.
• Coordinate and manage office events and meetings.
• Maintain and update company databases and records.
• Liaise with external stakeholders, such as vendors and clients, to ensure smooth operations.
• Ensure compliance with all relevant laws and regulations.
• Implement and maintain health and safety procedures in the office.

Requirements

• Bachelor's degree in Business Administration or related field.
• Proven experience as an Administration Manager or similar role.
• Excellent organizational and leadership skills.
• Strong communication and interpersonal skills.
• Knowledge of office management procedures and systems.
• Proficient in Microsoft Office Suite.
• Ability to prioritize and manage multiple tasks simultaneously.

With whom does an administration manager work?

An administration manager works with administrative staff, other managers, facilities services, and external stakeholders to coordinate and supervise the administration system and workflows of an organization.

What Makes A Good Administration Manager?

To be a good administration manager, one needs to have various skills and abilities. Some of them are: organizing and streamlining administrative processes and systems, hiring and training staff members, evaluating staff performance and facilitating effective communication within the organization . Additionally, a good administration manager should have strong communication and organizational skills, a critical and creative thinking ability, a collaborative and leadership attitude and competence in MS Office . A good administration manager should also be able to handle schedules and deadlines, track inventory and budget, manage facilities and maintenance and stay updated with organizational changes and business trends.