Accounts Payable Clerk job description

Job brief

We are seeking a driven, detail-focused, and personable Accounts Payable Clerk to join our team. The ideal candidate will have previous experience in an accounting role, preferably within accounts payable, along with excellent communication skills and a keen eye for detail. The focus of the role is to ensure that all outgoing invoices are paid on time and in line with supplier instructions, along with checking and matching invoices to the system and processing outgoing payments in a timely manner.

Responsibilities

• Review all incoming invoices and provide them with a purchase order number.
• Ensure the purchase order number is put onto the invoice.
• Ensure the invoice is put into the system accurately.
• Ensure the suppliers’ payment terms are adhered to and that payments are processed on time.
• Liaise with suppliers to rectify incorrect invoices or invoices that have been received without goods being delivered.
• Process payments through the online system once management has approved the invoice for payment.
• Call suppliers to update them on payment arrival dates.
• Provide remittance to suppliers as required.
• Ensure an effective and organized filing system for invoices.
• Ensure the workflow runs smoothly and seamlessly.

Requirements

• Bachelor’s Degree or above in Finance, Business Finance, Accounting, or related field or vocational qualification and relevant experience
• Minimum of 2 years experience within an accounting role, preferably accounts payable
• Excellent attention to detail
• Adept with using software to process invoices and payments
• Excellent telephone manner
• Good communication skills, both written and verbal
• Good computer skills, including Excel and Outlook
• Highly organized
• Great Math skills
• Good customer service skills