Unpaid Time Off Request Approval email template

Why does it matter?

Granting unpaid time off is crucial to maintaining a positive work-life balance for employees. Providing unpaid time off allows employees to take care of personal or family matters without worrying about losing their job or income. It also shows that the employer values their employees' well-being and understands the importance of work-life balance.

When to send?

An unpaid time off request email should be sent as soon as possible after the employee requests time off. The employer should respond promptly so the employee has ample time to make any necessary arrangements.

What to include?

When responding to an unpaid time off request, the employer should include the following details:

• Confirmation of receipt of the employee's request.
• Approval or denial of the request.
• The dates the employee is approved for the unpaid time off.
• Any relevant policies that the employee should be aware of (such as whether they will be expected to work overtime to make up for missed work).
• Any additional information the employer feels is necessary (such as how the employee can contact them if necessary during their time off).

Template Email

Subject: Unpaid Time Off Request Approval

Dear [Employee Name],

Thank you for submitting your unpaid time off request. We have reviewed your request and are pleased to inform you that it has been approved.

Your unpaid time off will start on [Start Date] and end on [End Date]. During this time, you will not be expected to work and will not receive any compensation. Please note that [insert any relevant policies the employee should know].

If you have any questions or concerns, please do not hesitate to reach out to us at [insert contact information]. We hope you have a restful and enjoyable time off.

Best regards,

[Your Name]

[Your Title]

[Your Company]