Severance Package Offer email template

Why does it matter?

It's a common practice for companies across industries to offer a severance package for employees who are laid off or terminated. The purpose is to provide a financial cushion for them.

Thus, it's a vital part of the separation process and, at the time, helps both employee and employer to move on with minimal disruption.

A well-crafted severance package can protect a company's reputation and reduce the likelihood of legal disputes, making it a crucial consideration for any business.

When to send?

Timing is crucial when it comes to letting the laid-off or terminated employees know about their severance package.

Generally, it is offered during a termination meeting or after receiving notice of their approaching layoff.

The offer is often made before any prospective layoffs if a company wants to offer a voluntary separation package to encourage workers to quit voluntarily.

What to include?

Many components can be included in a severance package, depending on the specifics of the separation.

The payout amount and other advantages, such as continued health insurance coverage or outplacement services, should always be specified.

Some other common elements of a severance package include:

• A release of claims agreement: This is a legal document that the employee signs in exchange for the severance payment, which waives any legal claims they may have against the company.
• Non-disparagement clause: This is a contractual agreement that the employee will not speak negatively about the company or its employees after their departure.
• Confidentiality clause: This is a contractual agreement that the employee will not disclose any confidential information about the company or its operations.

Template Email

Subject: Your Severance Package from [Your Company's Name]

Dear [Employee/Applicant/Candidate],

I'm writing to let you know that the company has chosen to provide you with severance compensation as part of your departure. This bundle is intended to give you financial assistance throughout this transitional period.

The severance packages details, such as the cash amount, continued health insurance coverage, or outplacement services, are included. We feel that this package offers just compensation for the years you have worked for the organization.

You will be required to sign a release of claims agreement, waiving any potential legal claims you may have against the company, in order to receive this package.

We also require you to sign a non-disparagement and confidentiality agreement.

If you have any inquiries regarding this severance package or the conditions of the agreement, kindly contact us.

We value the work you've done for the organization and wish you luck in the future.

Sincerely,

[Your Name]

[Your Company]