Resignation Acknowledgement email template

Why does it matter?

When an employee decides to resign from their position, it is important to acknowledge their decision in a timely and professional manner.

An acknowledgment of resignation email helps to ensure that the resignation process goes smoothly and that the employee feels valued and appreciated, even as they prepare to leave the organization.

When to send?

This email template should be sent by a manager or HR representative to an employee who has submitted their resignation.

What to include?

When acknowledging an employee’s resignation, it is important to express gratitude for their contributions to the organization and to provide clear details about the next steps in the resignation process. Some key things to include in the email are:

• A clear acknowledgment of the resignation
• Gratitude for the employee’s contributions to the organization
• Details about the next steps in the resignation process, such as return of company property or final paycheck
• Contact information for any questions or concerns

Template Email

Subject: Resignation Acknowledgement

Dear [Employee’s Name],

I am writing to acknowledge receipt of your resignation letter and to express my sincere appreciation for your contributions to [Company Name]. We are sorry to see you go, but we understand and respect your decision to pursue other opportunities.

Please know that your time and dedication to the organization have not gone unnoticed, and we wish you all the best in your future endeavors.

As you prepare to leave the organization, please take note of the following next steps in the resignation process:

• [List any next steps, such as return of company property or final paycheck]

If you have any questions or concerns about the resignation process or any other matters related to your departure, please do not hesitate to reach out to me or our HR representative, [HR Representative’s Name]. We are here to support you and ensure that your resignation process goes as smoothly as possible.

Thank you again for your contributions to the organization, and we wish you all the best in your future endeavors.

Sincerely,

[Your Name]

[Your Contact Information]