Request for Candidate’s Availability email template

Why does it matter?

As a recruiter or hiring professional, it's essential to ensure you have a candidate's availability before scheduling any interviews or assessments. By sending an email to request their availability, you can save time and streamline the hiring process.

When to send?

You should send this email after the initial screening and before scheduling any interviews or assessments. This email will help you find a mutually convenient time for the candidate and the hiring team.

What to include?

Your email should include the following:

• A clear subject line that indicates the purpose of the email
• A polite and professional greeting
• A brief introduction of yourself and your organization
• A request for the candidate's availability for the next few weeks
• A suggestion for the best time and date for the interview or assessment
• An option for the candidate to suggest an alternative time and date if the suggested time doesn't work for them
• A polite closing and your contact information in case the candidate has any questions

Template Email:

Subject Line: Request for Candidate's AvailabilityDear [Candidate’s name],I hope this email finds you well. My name is [Your Name], and I am a recruiter at [Your Organization]. I am writing to request your availability for an interview or assessment.

We were impressed by your application, and we would like to move forward with your candidacy. Before we schedule an interview or assessment, we would like to know your availability for the next few weeks. If possible, could you please let us know your availability between [date] and [date]?

We suggest holding the interview or assessment on [suggested date and time]. However, if this time does not work for you, please let us know an alternative time and date that would be more convenient for you.

If you have any questions or concerns, please do not hesitate to contact me.

Thank you for your time, and we look forward to hearing from you.Best regards,[Your Name][Your Contact Information]