Phone Interview Scheduling email template

Why does it matter? 

Phone interviews help reduce time to hire, save travel costs, and are an efficient way for hiring managers to compare candidates quickly. They are also often used as an early qualifying tool in the recruitment process.

When to send?

Send this email as soon as your company has decided that the candidate is a favorable one for the position, and as soon as you would like to qualify them before calling them in for an interview or video call. You can also send this email if you would like to interview the candidate remotely, but the candidate cannot join in on a video call.

What to include?

Make sure to include the position they have applied for, the name and position of the person they will have an interview with, and a few different time and day options (make sure to consider their time zone).

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email:

Email subject line: [Company Name] - Invitation for a Phone Interview

Hello [CANDIDATE NAME],

Thank you for applying with [COMPANY NAME] for the [JOB TITLE] role. We have reviewed your resume, and would love the opportunity to speak with you!

Are you available on [PREFERRED DATE AND TIME] for a brief, 30-minute phone call? During this time, we will share more information about the company, your opportunities, and most importantly, hear more about you.

Kindly confirm by responding to this email if the proposed date/time works for you. If not, please provide alternative availability, and we will reschedule a date/time accordingly.

We look forward to hearing from you!

Sincerely,

[SENDER NAME]