Performance Improvement Plan Notification email template

Why does it matter?

Employees can utilize a performance improvement plan (PIP) as a tool to find areas for development and create an action plan to address those areas.

It is important to communicate the details of a PIP to the employee clearly and professionally to ensure that they fully understand the expectations and goals outlined in the plan.

When to send?

If you're a manager or an HR representative, you should send this email to an employee you've placed for a performance improvement plan.

What to include?

When notifying an employee of a performance improvement plan, it is important to provide clear details about the plan, including the areas that need improvement, the goals and objectives, and the timeline for improvement.

Some key things to include in the email are:

• A clear explanation of the performance improvement plan and its purpose
• The specific areas that need improvement
• The goals and objectives of the plan
• The timeline for improvement and any important milestones
• The consequences of not meeting the goals and objectives outlined in the plan
• Contact information for any questions or concerns

Template Email

Subject: Performance Improvement Plan Notification

Dear [Employee’s Name],

I'm writing to let you know that [Company Name] has put you on a performance improvement plan (PIP) to assist you in enhancing your performance. This plan aims to arm you with the necessary resources and tools to fulfill your obligations and succeed in your job.

Based on our performance discussions and feedback received, we have identified the following areas that need improvement:

• [List specific areas that need improvement]

To address these areas, we have developed the following goals and objectives for the PIP:

• [List specific goals and objectives of the PIP]

The timeline for the PIP is [Insert Timeline], with important milestones outlined as follows:

• [List important milestones and dates]

Please be aware that failing to accomplish the PIP's aims and objectives may result in additional disciplinary action, up to and including termination of employment.

If you have any questions or concerns about the PIP, please do not hesitate to contact me or our HR representative, [HR Representative’s Name]. We are here to support you and ensure that you have a successful PIP experience.

We look forward to working with you to achieve success and improve your performance within our organization.

Best regards,

[Your Name]

[Your Contact Information]