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Keeping Candidates Warm email template

Use this template to keep candidates informed on your hiring process, in case it starts to take longer than expected. Sending this email will help the candidate feel valued despite the waiting time.
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Why does it matter? 

Especially with in-demand candidates, they may be juggling other offers while waiting for your reply. To ensure they do not slip past this stage and opt for another opening, sending this email will show genuine interest in keeping them in the loop and informed on where they are in the recruitment process.

When to send?

Send this email within a week of the initial contact from the candidate, and as soon as you have decided that they are favorable for the open position.

What to include?

  • A message informing the candidate that you have received their application
  • A specific deadline by which you will get back to them with next steps (if available)

Please keep in mind that this template can be customized to suit your company's voice and tone.

Template Email:

Email subject line: [Candidate First Name], Are You Still Interested in [Position] at [Company Name]?

Hi [Candidate First Name],

I hope this email finds you well. I am [Insert Recruiting manager first name] with the hiring department for [Insert Company Name]. 

Please allow me to give you an update on your job application for the [Insert Position Title] position. We have received your application and details, and our hiring department is currently reviewing your profile. 

My office will reach out to you either via phone call or through email to schedule an initial interview, or to ask for more information, if there is anything missing from your original application. 

Due to the number of applicants for [Insert Position Title], you can expect to hear back from us within the following [Insert timeframe, e.g., two weeks, three weeks, etc.]. In the meantime, please ensure that all information provided on your application is accurate and up to date, as this can cause unnecessary delays and result in your application not being considered for selection. 

Please feel free to contact our office if you have any questions or concerns about our application screening process. 

Best Regards, 

[Insert Recruiting Manager Name]

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Director - MRI Network, Executive Search Firm
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International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
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HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
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Bill Twinning
Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficiency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
Ahmed Firdaus
Director - MRINetwork, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. Whenever I ask something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would require for successful recruitment. The support team is also excellent with very fast response time.
Kevin Martin
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to LinkedIn and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent job. This is so awesome I am recommending the solution to all recruiters I know.

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