Interview Invitation email template

Why does it matter?

This email communicates your interest in the candidate and informs them when you'll be available for an interview. Getting to know your candidate through an interview will help you decide whether or not they will progress to the next stage of the hiring process.

When to send?

After reviewing a resume, you can send an interview invitation email to any candidates you'd like to converse with. Make sure to send your interview invitation in a timely manner because sending them too slow will result in low response and acceptance rates.

What to include?

Your email should include all of the following information listed below to set up the interview:

• Name of the Position (This serves as a friendly reminder of the position that your candidate applied for).
• The Time (Ex. Offer 2 or 3 choices or state that you’re flexible).
• The Place (Ex. Your office address, link to an online meeting, or phone number).
• The Person that is conducting the interview.
• The Duration of the Interview (How long you expect the interview to last).
• Inform candidates whether they are required to bring anything (Ex. ID or resume.).

Template Email

Email subject line: Interview Invitation - Interview with [Company Name]

Hi [Candidate’s First Name],

Thank you for sending in your application to [Company Name]!

Your application for [Job title] position was well received, and we'd like to invite you to an interview at our office [or Link to an Online Meeting, or Phone Number] on [date] so we can learn more about you. 

You will be interviewed by [name of Manager, Supervisor, etc.]. The interview will last around [Duration of Interview]. This will give you enough time to discuss any questions you may have. Please tell us which of the following times would be most convenient for you:

• 9 AM
• 11 AM
• 2 PM
• 4 PM

Also, please bring a copy of your resume and your [ID, Driver’s License, References, etc.] to the interview.

We look forward to meeting you!

Best Regards, 
[Your Name] 
[Your Job Title] 
[Company Name]