Interview Feedback email template

Why does it matter?

Use this email as an opportunity to inform the candidate on how they can improve for their next job application. Furthermore, sending this feedback to entry-level applicants will boost their confidence and can provide potential opportunities for future references.

When to send?

Send this email to candidates who are in the final stages of the recruitment process. Instead of sending vague comments such as being under-qualified, be sure to provide each candidate honest and precise feedback. 

What to include?

• Avoid using discriminatory terms that could land you into legal issues.
• Concentrate on qualities that candidates can develop (Ex. Experience or Education).
• Be honest and genuine in communicating your feedback. You can either encourage the candidate to apply again in the future or wish them success if you are not accepting any further applications.

Template Email

Email subject line: Your interview with [Company Name] for [Job Title].

Hi [Candidate First Name],

Thank you very much for your time and interest in applying for our [Job Title] position at [Company Name]. We'd like to inform you that we've decided to pursue a different applicant for this role.

Our team here at [Company Name] was impressed with [Mention a quality you liked about the candidate]. However, for our ideal candidate, we are looking for someone who [Mention quality that the candidate lacked but can improve on].

We will keep a record of your resume with us so please apply and contact us if you believe you qualify for an open position in the future.

Once again, thank you for your interest in working at [Company Name]. 

Best wishes,
[Your Name] 
[Your Job Title] 
[Company Name]