Interview Confirmation email template

Why does it matter?

Your candidate may be applying to multiple job openings during this time so this reminder plays an important role in speeding up your selection process as well as delivering them a pleasant candidate experience.

When to send?

Send this email after you have already sent the interview invitation email. Preferably, 1 or 2 days before the interview date so that your candidate has time to prepare and get back to you.

What to include?

Your email should include all of the following information listed below to confirm the interview.

• The Date and Time
• The Place (Ex. Office address, link to an online meeting, or phone number)
• The Person that is conducting the interview.
• The Duration of the Interview (How long you expect the interview to last).
• Inform candidates whether they are required to bring anything (Ex. ID or resume.).

Template Email

Email subject line: Interview Confirmation - Interview with [Company Name] for the [Job Title] position.

Hi [Candidate’s First Name],

Hope you’re having a great week!

I’d like to confirm the date and time of your interview for the [Job Title] position at [Company Name]. The purpose of this interview is for us to learn more about you and to assess if this position aligns with your goals and expectations.

The interview details are listed below:

• [The Date and Time (List multiple schedules to provide flexibility)].
• [The Place (Ex. Office address, link to an online meeting, or phone number)].
• [The Person that is conducting the interview].
• [The Duration of the Interview].
• [Materials to bring for interview (Ex. ID or resume.)].

Please do not hesitate to contact us if you have any further inquiries.

We're excited to meet you and learn more about you!

Best regards,
[Your Name] 
[Your Job Title] 
[Company Name]