From Employer to a Recruitment Agency or External Recruiter email template

When to send?

Consider sending this email as soon as you have decided that you can benefit from the help of a recruitment agency or external recruiter.

Why does it matter? 

A recruitment agency or external recruiter will work as an extension of your business. Therefore, it’s important to establish a strong working relationship, so they understand your recruiting needs and convey them to the candidates. 

What to include?

• Job title
• Employment type (full-time, part-time, contract)
• Specific requirements: experience level, education, knowledge
• Salary offered (bonus, commission, benefits)
• Timelines (interview dates, expected start date)
• Next steps & process (do they need more information, how soon will they contact candidates)

You can also include a job description document for further clarification.

Template Email:

Subject line: Open role at [Company Name]: [Job Title]

Hi [RECRUITER NAME],

It was great chatting with you today. Thank you for your time!

As discussed, we are looking to hire a [JOB TITLE] within our [DEPARTMENT NAME]. In this email, you will find a brief description of our requirements, and I’ve also attached an actual job description of the role. I hope this is enough information to get you started and source candidates for the role.

Ideally, we would like to have a new hire by [START DATE]. Therefore, we would like to have a shortlist of [NUMBER] candidates by [DATE].

Please don’t hesitate to reach out if you have any questions or need additional information. I look forward to working with you!

Sincerely,

[SENDER NAME]