Formal Job Offer Letter email template

Why does it matter?

A written, official confirmation of terms and conditions of hire typically already agreed upon with the candidate in the interview during discussions is known as a formal job offer letter sample or formal job offer email template.

To begin this partnership on a positive note, it is crucial for the employer and new employee to be clear about the new job and position. We created a formal job offer letter sample or formal job offer email template that you can use as an offer letter example to use as HR personnel.

When to send? 

This email should be sent immediately after the hiring committee has concluded on hiring a candidate and has given the go-ahead to send an official mail. 

What to include?

• Position
• Commencement Date
• Working Hours
• Compensation
• Location

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email

Email Subject Line: Formal Job Offer

Hello, Mr./Ms. [enter last name of candidate]

I'm happy to make the following job offer to you on behalf of [insert the name of your organization]. You were chosen as the top applicant for the [insert job position name] role. Congratulations!

We believe that the information, skills, and experience you possess would be of considerable value to the team at [enter the department within your organization]. We believe you will be successful in your role and make a substantial contribution to the overall success of [insert the name of your organization].

Please consider our offer carefully. It includes important details about your pay, benefits, and the specifics of your anticipated employment with [insert the name of your employer].

Position

You are now being offered a [insert job title] position by [insert name of your company] as [insert full-time, part-time, etc.]. Reporting to [insert name of immediate manager or supervisor] will be your responsibility.

Hours of work

This job requires about [insert appropriate number of hours per week here: full time, part time, etc.] hours each week. Your typical workweek will run from [enter acceptable weekday] to [insert appropriate weekday].

The expected working hours are between [insert desired hour] and [insert desired hour].

Compensation

Salary - [Insert your firm name] is offering a salary of [insert suitable dollar/euro number] per [year/hour, etc.] for the position of [insert job title]. You will be paid [insert appropriate option here: weekly, monthly, etc.].

Bonus - Along with your remuneration, [insert the name of your organization] is also providing [insert a brief explanation of your bonus system's rules and conditions, if appropriate].

Benefits - You will be eligible for [insert a list of benefits your firm provides] as an employee of [insert the name of your company].

Commencement date

As we discussed, the start of your employment will be on [enter desired date].

Location

Your employer's office is where you will be based, but you may also be required to work at other locations as needed by the business.

To indicate that you agree to these terms and this offer, kindly sign this contract and email it to me by [insert appropriate date].

We are eager to have you join the [insert the name of your firm] team.

Please don't hesitate to get in touch with me if you have any queries or need more information.

Sincerely,

(First and last names here.)

(Title of your position here.)

(Name of your business)