Employee Termination Letter email template

Why does it matter?

A clear and straightforward termination email is an important final step in communicating a well-thought-out and reasonable termination. Having

a document outlining the reasons and conditions for terminating an employee can assist in lessening the possibility of lawsuits and complaints

while also protecting your company's reputation.

When to send?

An employee termination letter should be sent to an employee who is being let go after a formal job termination meeting. The termination letter

acts as a formal confirmation of everything mentioned in the employee termination meeting.

What to include?

An employee termination letter should include the following information listed below: 

• The reason for termination
• Mention benefits or severance pay they will have received
• Inform them about the date of their last paycheck
• Feel free to add any relevant information about the termination

Template Email

Email subject line: Termination Letter

Dear [Employee Name],

This letter is to notify you that your position as the [Job Title] with [Company Name] will be terminated on [Date].

Here are the following reason(s) that led to your termination:

[Insert a List of Valid Reasons for Termination].

• [Reason 1]
• [Reason 2]
• [Reason 3]

You will receive: [Mention final date of their last paycheck, benefits, or severance pay]

You are requested to return [Mention Company Property to be Returned].

Also, please keep in mind that you have signed [Confidentiality Policy or a Nonsolicitation Agreement].

If you have questions regarding the policies signed, your compensation, benefits, or returning company property, please feel free to contact me.

Thank you for your time with us, and best of luck in your future success.

Sincerely,
[Your Name] 
[Your Job Title] 
[Company Name]