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Employee Referrals From External Network email template

Use this email template to inform people in your external network - such as business partners, clients, alumni, former employees, and professional communities - of a job opening and ask them to recommend someone who they believe is qualified for the position.
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Why does it matter?

During times of talent shortages, it is critical to increase the reach of recruitment campaigns. By leveraging referrals from external networks, you may be able to reach people who might be interested in your organization but aren't actively seeking employment.

When to send?

Consider using this template when you want to leverage professional networks outside of your company to source candidates.

Check out our employee referral program email template and refer a friend for a job email template if you want to ask your current employees for references.

What to include?

It is important to include as much information about the role, the candidate persona you are looking for and the rewards the referrer will receive:

  • The job title
  • The job duties (briefly)
  • Skills/qualifications required
  • Provide a brief overview of your company
  • The process on how your recipients need to do to refer a candidate
  • Interview dates
  • Any reward to the referrer

Template Email

Email Subject Line: We’re looking for a [Job Title]! Do you know anyone?

Dear [First Name],

Our organization is now looking to hire a [Position]. We’d like to extend a referral program to you, should you know anyone suitable for the role below. Please encourage them to apply directly to the HR department, and use your name as a reference.

  • The Role: Recruitment Manager
  • Minimum Qualifications: Bachelor’s in Business
  • Duties: Assists HR with recruitment and selection for open vacancies
  • Skills: Must have experience using ATS systems and external job boards
  • Salary & benefits: $X plus Medical/Dental/Life insurance etc + Company laptop and phone

This is an excellent career for anyone who wants to [work with a diverse team/use cutting-edge technology, have opportunities to develop professionally, etc].

Interviews will be starting on [Start Date].

Also, please remember that if the person you refer is hired you will receive [Reward].

Thanks for taking time out of your day to read our email. If you have any questions about the opening, please contact the HR department.

Kind Regards,

[Your Name] 

[Your Job Title] 

[Company Name]

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Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficiency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize, it is a must-have.
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Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would require for successful recruitment. The support team is also excellent with very fast response time.
Ahmed Firdaus
Director - MRI Network, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. Whenever I ask something they come back to me within minutes.
Edmund Yeo
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to LinkedIn and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent job. This is so awesome I am recommending the solution to all recruiters I know.
Bill Twinning
Talent Resources & Development Director - Charoen Pokphand Group
Manatal is the best ATS we worked with. Simplicity, efficiency and the latest technologies combined make it an indispensable tool for any large-scale HR team. Since its adoption, we've seen a huge increase across all our key recruitment metrics. To summarize. it is a must-have.
Ahmed Firdaus
Director - MRINetwork, Executive Search Firm
I've been using Manatal for the past couple of months and the platform is excellent, user-friendly and it has helped me a lot in my recruitment process, operation and database management. I'm very happy with their great support. Whenever I ask something they come back to me within minutes.
Dina Demajo
Senior Talent Acquisition - Manpower Group
Manpower has been using Manatal and we couldn't be happier as a team with the services this platform has provided. The application is extremely user-friendly and very well equipped with all the useful functions one would require for successful recruitment. The support team is also excellent with very fast response time.
Kevin Martin
Human Resources Manager - Oakwood
Manatal is a sophisticated, easy-to-use, mobile-friendly, and cloud-based applicant tracking system that helps companies achieve digitalization and seamless integration to LinkedIn and other job boards. The team at Manatal is very supportive, helpful, prompt in their replies and we were pleased to see that the support they offer exceeded our expectations.
Maxime Ferreira
International Director - JB Hired
Manatal has been at the core of our agency's expansion. Using it has greatly improved and simplified our recruitment processes. Incredibly easy and intuitive to use, customizable to a tee, and offers top-tier live support. Our recruiters love it. A must-have for all recruitment agencies. Definitely recommend!
Ngoc-Thinh Tran
HR Manager, Talent Sourcing & Acquisition - Suntory PepsiCo Beverage
I am using Manatal for talent sourcing and it is the best platform ever. I am so impressed, the Manatal team did an excellent job. This is so awesome I am recommending the solution to all recruiters I know.

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