Employee Referrals From External Network email template

Why does it matter?

During times of talent shortages, it is critical to increase the reach of recruitment campaigns. By leveraging referrals from external networks, you may be able to reach people who might be interested in your organization but aren't actively seeking employment.

When to send?

Consider using this template when you want to leverage professional networks outside of your company to source candidates.

Check out our employee referral program email template and refer a friend for a job email template if you want to ask your current employees for references.

What to include?

It is important to include as much information about the role, the candidate persona you are looking for and the rewards the referrer will receive:

• The job title
• The job duties (briefly)
• Skills/qualifications required
• Provide a brief overview of your company
• The process on how your recipients need to do to refer a candidate
• Interview dates
• Any reward to the referrer

Template Email

Email Subject Line: We’re looking for a [Job Title]! Do you know anyone?

Dear [First Name],

Our organization is now looking to hire a [Position]. We’d like to extend a referral program to you, should you know anyone suitable for the role below. Please encourage them to apply directly to the HR department, and use your name as a reference.

• The Role: Recruitment Manager
• Minimum Qualifications: Bachelor’s in Business
• Duties: Assists HR with recruitment and selection for open vacancies
• Skills: Must have experience using ATS systems and external job boards
• Salary & benefits: $X plus Medical/Dental/Life insurance etc + Company laptop and phone

This is an excellent career for anyone who wants to [work with a diverse team/use cutting-edge technology, have opportunities to develop professionally, etc].

Interviews will be starting on [Start Date].

Also, please remember that if the person you refer is hired you will receive [Reward].

Thanks for taking time out of your day to read our email. If you have any questions about the opening, please contact the HR department.

Kind Regards,

[Your Name] 

[Your Job Title] 

[Company Name]