Employee Reference email template

Why does it matter?

Employees that apply for a new job may need to request a professional reference from their previous employers to send with their CV and resume. An employee reference email shows the potential employer that the employee can be a good fit for the job.

When to send?

Before agreeing with your former employee about writing a reference for them, be sure to ask them the purpose, the deadline, and if there are any submission requirements. When you've finished the reference email, proofread it before sending it.

What to include?

Be sure to include the following information in your employee reference email:

• Your professional relationship with the former employee
• Employment date of the employee
• Mention the best traits and qualities of the former employee
• Describe why the former employee would make a great fit for the job
• Your contact information

Template Email

Email subject line: [Name of Former Employee]

Dear [Recipient’s Name],

Statement of Reference: [Provide background for why you're writing the letter].

Example: I am writing to recommend [Employee Name]. [He/She] worked with us at [Company Name] as a [Job Title] and reported to me in my position as [Your Job Title].

Body Paragraph: [Includes candidate background, relevant skills, and achievements].

Example: As an employee, [Employee Name] was always [Mention Skill]. During [His/Her] time in my team, [He/She] managed to [Mention Achievement]. [Employee Name] was always [Mention Quality] and never failed to deliver. An example was when [Mention Example].

Closing Statement: [Summarizes the letter’s intent].

Example: [Employee Name] is a pleasure to work with and would be an excellent addition to any company.

Feel free to contact me if you have any questions.

Thank you very much for your time.

Best regards,
[Your Name]
[Your Job Title]
[Company Name]