Employee Recommendation Letter for Promotion email template

Why does it matter?

The management team generally does not have as many touch points with all team members. Writing a letter to let them know about a well-performing employee allows them to make decisions with more clarity. And most importantly, it helps the employee get better opportunities in the company, providing more value overall.

When to send?

This email should be sent during or shortly after the company’s performance reviews. This ensures a logical connection between a well-performing employee’s efforts in completing their self-evaluation, and possible promotion opportunities for them.

What to include?

• The employee’s full name for management to review
• The employee’s key achievements which support your recommendation
• Your recommendation

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email

Email subject line:  Employee Recommendation - [Employee Full Name]

Dear [Name of Member of Executive Team],

I am writing to you to recommend an employee, [Employee Full Name], in light of her excellent performance on [Project Work Task].

They have successfully achieved [Key Achievement], and my team and I are incredibly proud of them. Their strong work ethic, determination and efficiency have led me to recommend them for higher responsibilities within the company.

If you would like any further discussions with me on their performance, please do not hesitate to let me know.

Sincerely, 

[Your Name]

[Your Job Title]

[Company Name]