Employee Layoff email template

Why does it matter?

Laying off employees may be necessary for the survival of the company in keeping it afloat until the situation improves.

When to send?

Only send this email when the company is required to lay off the workforce.

What to include?

The content of your layoff email will vary depending on the company position, every layoff email should include the following information:

• Factors: Provide factors why the company made the layoff decision.
• A general thank you: Thank the employee for their contribution to the company.
• Steps to take next: Explain what the employee should do next, including when their last day of work will be, and when they will receive their final paycheck.
• Assistance: Recommend outplacement programs to help employees find and transition to another job.

Template Email

Email subject line: Layoff Notification

Dear [Employee First Name],

We have some bad news, our company has suffered tremendously as a result of [Mention Factors]. As a result, the company is undergoing a layoff process in certain departments. Please note that individual performance is not a factor in this layoff.

Unfortunately, your department is included in this layoff. [Mention Date] will be your last day of work. Your medical benefits will be extended until the end of the [Mention Month]. You will receive your final paycheck by [Mention Date].

A Human Resources representative will contact you within the next week to schedule a meeting. You will learn about potential separation benefits, such as the services of an outplacement agency to provide counseling and aid in finding you a new job.

We appreciate everything you've done for the company and wish you the best of luck in your future success.

Best wishes,
[Your Name]
[Your Job Title] 
[Company Name]