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Employee Contract Termination email template

This is an email to let an employee know that their employment will be terminated. It sets out important information such as severance pay and the effective date of termination.

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Why does it matter?

Terminating an employment contract is not an easy process and it is important to be transparent, as well as record all details and communication.

When to send?

You can send this early to give the employee enough time to finalize any ongoing projects and give the HR Team enough time to start the termination process, including finding a replacement.

What to include?

Effective Date
Details about Last Pay and Other Benefits
Next Steps in the Termination Process

Template Email

Email subject line: Termination of contract letter

Dear [Employee First Name],

It is with regret that we inform you of the termination of your employment with [Company], effective [Date].

Please note, this is not a decision we made lightly, and we have taken the minimum notice period provided to you by your contract into account.

Shorty, you will be hearing from our HR Team regarding the offboarding process, as well as the Payroll Team regarding your final pay and any entitlements you are owed.

Thank you for your work and we wish you the best of luck.

Kind regards,

[Your Name]
[Your Job Title]
[Company Name]

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