Candidate List Progress Report Email Template

Why does it matter? 

Candidate lists are expected outcomes for recruiters. Sending clients clear updates on the number of candidates in contention for each role are thus essential. Regular updates like these help build a strong relationship with your clients, as it shows dedication in getting the right person for the job.

When to send?

Consider sending a candidate list email well in advance of the job listing’s final deadline. Keep in mind that the client will need to interview all candidates they choose, so they will need ample time to follow through with your list.

What to include?

• A list of all candidates that you have shortlisted for the position
• Progress update on all concerned hiring metrics

Please keep in mind that this is a template. You may change it to suit your company's voice and tone.

Template Email:

Email subject line: An Update on the Status of the [JOB TITLE] Job Listing

Hello [CLIENT NAME],

Please allow me to send you an update regarding the [JOB TITLE] role:

• Number of applications we have received:
• Number of assessments carried out:
• Number of candidates shortlisted for an interview: 

Please find the list of shortlisted candidates here, along with a brief profile of each candidate: 

• Candidate number 1 - information
• Candidate number 2 - information
• Candidate number 3 - information

We have also attached more information about these candidates in this email. 

Should you have any questions regarding this update, please do not hesitate to let us know.

Best regards,

[SENDER NAME]