Application Acknowledgement email template

Why does it matter?

Once applicants have sent their applications, it's vital to acknowledge that you have received them. This is because it establishes the tone for the hiring process and contributes to creating a positive candidate experience.

When to send?

After receiving the candidates' applications, you should send this email immediately.

Some organizations have a standard practice of sending the acknowledgment email within 24-48 hours of receiving the application.

What to include?

The following details must to included in the application acknowledgment email:

• Briefly express gratitude for their interest in the position and your organization.
• Confirmation that you've received the application and it's being evaluated.
• An approximate timeline for the recruitment process
• Contact details of either a recruiter or a hiring manager.
• Encouragement to reach out with any questions or concerns

Template Email

Subject: Application Acknowledgement - [Position Title]

Dear [Candidate Name],

Thank you for your interest in the [Position Title] position at [Company Name]. We have received your application and are reviewing it thoroughly.

We thank you for the time and effort you put into applying for this job and will keep you informed of the status of your application.

We are expecting a high volume of applications for this position, so please allow us [time period] to review all applications. We will be in touch soon regarding the next steps in the recruitment process.

Feel free to contact us at [contact information] if you have any questions or concerns,

Thank you again for your interest in our company.

Best regards,

[Your Name]

[Company Name]