Matching Charitable Gifts Policy

Many companies have recognized the importance of giving back and have established matching gift programs to support their employees' charitable contributions. However, creating a policy that is clear, fair, and aligned with your company's values can be a challenge. We have crated this template to help you create a matching gift policy that aligns with your company's goals and values.

Matching Charitable Gifts Policy

This policy aims to support the charitable causes that our employees care about. We commit to match, dollar for dollar, the charitable donations made by our employees to eligible non-profit organizations. This way, we aim to amplify the impact of our employees’ individual charitable efforts and demonstrate our commitment to the communities where we live and work. Please note that there are certain criteria and limits for the matching gifts, which are detailed in the subsequent sections of this policy. We encourage all employees to take advantage of this opportunity to make a difference in their communities. Together, we can create a significant positive impact.

Matching Charitable Gifts Policy Brief & Purpose

The Matching Charitable Gifts Policy outlines the guidelines and procedures for employees who wish to have their charitable donations matched by the company. This policy is designed to encourage and support employees in their charitable giving efforts, while also ensuring that company resources are allocated effectively and in alignment with the company’s values and goals.

Matching Charitable Gifts Policy Scope

This policy applies to all employees of the company who are eligible to participate in the matching charitable gifts program. It outlines the process for submitting donation matching requests, the criteria for eligible charitable organizations, and the maximum limit for matching donations.

Matching Charitable Gifts Policy Elements

1. Eligibility:

• All full-time employees who have been with the company for at least six months are eligible to participate in the matching charitable gifts program.
• Donations made to eligible charitable organizations will be considered for matching funds.

2. Matching Ratio:

• The company will match employee donations on a 1:1 ratio up to a maximum limit of $500 per employee per calendar year.

3. Eligible Charitable Organizations:

• Charitable organizations must be recognized as tax-exempt under Section 501(c)(3) of the Internal Revenue Code.
• Donations to political organizations, religious institutions (unless for non-sectarian activities), and individuals are not eligible for matching funds.

4. Matching Process:

• Employees must submit donation matching requests through the company’s online platform within 60 days of making the donation.
• Employees must provide proof of donation (receipt or confirmation) along with the matching request.
• Matching requests will be reviewed and approved by the HR department within 14 days of submission.

5. Payment Process:

• Matching funds will be disbursed to the eligible charitable organizations directly by the company within 30 days of approval.
• Employees will receive confirmation of the matching donation via email.

6. Reporting:

• The company will provide regular reports to employees on the total donations matched through the program and the impact of these donations.

Conclusion

In conclusion, by offering to match donations made by employees, companies can foster a culture of giving back and social responsibility within the organization. This template provides a structured approach for HR professionals to create and implement a matching charitable gifts policy that aligns with the company's values and goals. By encouraging employees to participate in charitable giving, businesses can make a positive impact on society while also enhancing their corporate image and reputation.