8 Ways to Make Mass Recruitment Efficient with a Recruitment Platform

Most business leaders aspire to see their companies grow and reach impressive heights. Growth is a sign of a healthy, successful, and productive company that generates a lot of profit and can take care of all its employees.

It typically happens during rapid expansions, relocations, holiday spikes, and acquisitions. But despite being exciting and encouraging, business growth can also be frightening and challenging to control if the leaders need to develop stealth strategies and a concise plan.

Thus, these undertakings typically involve hiring new employees, adding job roles, and expanding the number of departments. That means a company will likely have many new arrivals in a short time, and it's necessary to ensure they all fit the culture and team and share organizational objectives.

Only one wrong recruitment decision could be shockingly costly and affect a company's reputation. - According to some sources, the average cost of hiring an incompatible employee can go up to $17,000.

But it's more likely to employ someone who doesn't share the same values and goals when recruiting hundreds of workers. It is more challenging to screen their background, assess their skills, and spend valuable time meeting them.

As a result, companies often make mistakes in mass recruitment, hiring people who are not the right fit for the workplace and may leave quickly. They must implement efficient tools and systems to prevent that from happening.

A recruitment platform is among the best solutions for successful mass hiring. Here's everything you should know.

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What is Mass Recruitment?

Mass recruitment is also known as bulk hiring and high-volume recruitment. It happens when a company hires a significant number of people (even hundreds), typically when it starts growing or scaling up services operations.

However, this recruitment type also occurs when large projects or tasks arise, and employers must hire new employees simultaneously.

Speed, efficiency, and accuracy are of paramount importance in mass hiring. Because of that, companies typically leverage various tools and strategies to conduct it, including a recruitment platform and outsourcing.

The elimination of manual activities and time-consuming tasks is crucial, as HR and hiring teams need to focus and have enough time to dedicate themselves to the process. But just because this is mass recruitment doesn't mean they can skip some parts or rush it.

Instead, recruiters must be cautious but productive and not allow the size of the undertaking to stop them. Hence, they must review all incoming resumes, screen candidates, select the most compatible talents, and ensure they fit the company culture.

Even though mass recruitment is a demanding and risky task, it's doable, especially with a good recruitment platform and efficient hiring team. It requires patience, attention to detail, and stellar collaboration.

Moreover, companies should plan mass hiring in advance and refrain from doing it out of the blue. That way, they'll understand when to start developing strategies, what tech to use, and what they aim to achieve.

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What Makes Mass Recruitment Challenging?

If companies and their recruitment don't take enough time to plan every step and use advanced tech (e.g., a recruitment platform), they could encounter various issues in mass hiring. However, some are more common than others.

Decreased quality of hire is typically among the worst consequences of poorly handled mass recruitment. When recruiting a large number of workers, tracking every activity and measuring its effectiveness can be challenging.

Moreover, recruiters often skip some steps or give them less importance in favor of speed and efficiency. Yet, that affects the quality and leads to hiring incompatible candidates, who will likely feel uncomfortable in the workplace.

Employees who don't fit the team and company culture are also more prone to resigning from their jobs in a short period and dragging everyone's performance down. When a worker struggles, procrastinates or impacts the overall dynamic, that affects the whole team.  

Besides lowering productivity, incompatible employees also slow down business growth and may reduce revenues. That could have high costs for a company.

Because of that, recruitment teams must stay consistent throughout the hiring process and choose the most suitable candidates, despite the hiring volume. They must make the most of available resources and tools, ensuring they're using the right recruitment platform and making data-driven decisions.

Nevertheless, poor hire quality is not the only grave consequence of inefficient mass recruitment. Instead, it can also result in candidate dissatisfaction and a negative experience.

Hiring many employees often leads to recruiters and hiring managers not paying enough attention to all the job applicants. That can result in a lack of timely updates, nudges, and notifications.

Candidates should know at all times where they stand in the recruitment pipeline and what to expect. But that isn't easy to ensure when managing multiple job applicants simultaneously while maintaining collaboration with the team and stakeholders.

Yet, the amount of responsibilities that recruiters have is not the candidates' concern. They expect a stellar and personalized experience, and rightfully so.

No candidate should have doubts about their job application status due to the number of people HR teams must hire. Instead, they should know how long the selection process will last and what happens after that.

Recruiters must balance their responsibilities and use team and tech support to reduce the number of manual tasks and speed up the recruitment process without hindering the quality. They should also maintain regular communication with the candidates and keep them in the loop regarding the selection process stage.

Top 8 Ways to Make Mass Recruitment Efficient with a Recruitment Platform

Here's what companies and recruitment teams can do to increase the efficiency and quality of the mass recruitment process.

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1. Establish a Mass Recruitment Plan

No activity should start before developing a clear and well-thought-out plan first. Successful outcomes require stable foundations and efficient strategies.

That includes mass hiring. Even though it happens suddenly sometimes, HR departments have time to predict and plan it in most cases.

They should approach this process cautiously and with dedication. Hence, HR professionals must know what steps to take and in what order. The best way to avoid surprises and always be ready is to establish a mass recruitment plan for different scenarios and always have it prepared.

Even if a company isn't scaling up or relocating, it's recommended to have a contingency plan and the necessary tools and resources to activate it. Sometimes it takes work to estimate when things may take off, resulting in an increased recruitment need.

But having a concise mass hiring plan provides an efficient emergency response and helps reduce mistakes. This plan should include activities related to the recruitment funnel.

Therefore, HR professionals should know how they'll boost brand awareness, attract quality candidates, stimulate interest in job openings, receive many job applications, screen candidates, conduct interviews, and recruit and onboard top talents. These insights will help make the hiring process more efficient, on-point, and successful.

It will also help recruiters identify the best way to use their recruitment platform. After all, mass hiring can only go well with advanced tech.

However, your recruitment platform can also help you establish a more well-rounded mass recruitment plan by allowing continuous communication with your team and sharing thoughts and ideas. It will also ensure you keep all data and documents in one place and can share access permissions with relevant team members.

2. Expand Your Job Applicant Sourcing

Mass hiring can only be successful if recruiters have enough job applicants passing through the recruitment funnel. Because of that, it's crucial they expand their candidate search and have enough places where they can seek qualified talents.

Various strategies can help boost your talent pool and receive enough job applications for a healthy selection process. For instance, you can outsource your recruitment process and hire headhunting agencies and external recruiters to help you with the search.

These professionals typically have an extensive network you can benefit from and reach top talents. On the other hand, you can also hire temporary recruiters to join the efforts with your recruitment team and speed up the process.

Another way to expand your outreach is to diversify the places where you look for compatible job applicants and publish the job ad on niche job boards and sites. However, ensure you're targeting your ideal audience and conveying the right message.

Use a recruitment platform to connect your ATS with job boards and receive resumes right into your dashboard. That way, you don't have to enter every employment site separately and check your messages and incoming job applications.

You can also boost your social media efforts and connect them with your recruitment platform to get better results. You may also consider investing in sponsored job ads.

Finally, you can start an employee referral program. Encourage your staff to recommend compatible candidates and prepare rewards as an appreciation sign for their help.

3. Keep Track of Your Job Applicants

Before the tech boom, HR teams had to handle the paperwork and find the information they needed in a pile of documents and resumes. But that's not the case anymore, and they can enjoy the benefits and speed of modern systems, such as a recruitment platform.

Today, recruiters don't have to struggle with spreadsheets and traditional methods. Instead, they can keep all the data in a single dashboard, making it easier to track candidate information.

A recruitment platform allows recruiters to store resumes, job applicant profiles, and relevant documents in one place and access it when needed. That makes the process faster and helps get better results.  

4. Develop a Fast and Effective Hiring Process

Recruiters should know what activity comes first and how to keep the process going until reaching the desired outcome. For instance, they can decide to start with resume screening using a recruitment platform.

That way, they can make data-driven decisions and adjust their search options based on relevant filters. Moreover, a recruitment platform typically enables sending updates and invites to candidates.

Use those advantages after conducting skills assessments and shortlisting the first round of job applicants. The next step is to decide how you'll run the interviews and whether you'll use video to meet with candidates.

For instance, a recruitment platform may allow you to have an online meeting with the job applicant. But it also makes scheduling faster and easier.

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5. Automate Manual Activities

As mentioned before, technology plays a significant role in today's hiring processes. However, it's even more critical in mass recruitment.

The best solution to streamline the process and increase productivity, efficiency, and accuracy is to use a recruitment platform. This system will help you automate manual activities and receive invaluable, AI-driven insights.

You can use a recruitment platform in the form of Applicant Tracking Software or Customer Relationship Management software. However, you can also choose a recruitment platform that gives access to both.

These systems enable you to screen job applications, stay compliant, and reduce the number of tedious tasks. For instance, an ATS gives access to an interactive recruitment pipeline and helps centralize candidates' profiles.

On the other hand, CRM will help you nurture efficient communication with the stakeholders and your team. However, choose your recruitment platform cautiously and check whether it contains every tool you need.

6. Conduct Effective Interviews

Most companies still use face-to-face interviews, requiring them to consider when and when they'll conduct them. However, you can find a recruitment platform that enables video interviews if it aligns more with your needs.

Regardless of the form, recruiters must develop their interview strategy and prepare structured questions in advance. That way, they ensure inclusion and that every candidate answers the same inquiries.

However, you can skip traditional interviews and opt for a different one. For instance, rapid-fire interviews are not as long as formal ones. That can improve candidate engagement and increase speed, which is crucial in mass recruitment.

You can also organize group interviews, although these prevent you from scratching under the surface. Finally, you can skip the interview stage if you trust your recruitment platform and its screening features.

This phase requires effective scheduling and timely notifications. A recruitment platform has calendar options and allows you to invite candidates for interviews and send reminders.

7. Nurture Ongoing Communication with the Candidates

Candidate experience and engagement depend on how you handle the selection process and whether you maintain ongoing communication. If they must wonder whether you screened the resumes and if you'll ever contact them again, they might look for a better opportunity elsewhere.

Hence, candidates should know whether you're interested in their profile and if they should wait for your decision. Avoid keeping them in the dark, and use your recruitment platform to keep them updated and send regular emails and nudges.

8. Prepare Stellar Onboarding

Onboarding still matters in mass recruitment. Even if you're hiring temporary employees, they should be familiar with their job description, meet the team, and know what to expect.

Hence, you must prepare for this phase in advance and decide how you'll use your recruitment platform to roll it out. For example, your software can help you send emails and notifications regarding the training.

But a recruitment platform will also ensure your recruitment team is on the same page and agrees about the onboarding activities. Prepare your new employees for work in your company and start encouraging good performance from the start.

Concluding Thoughts

Mass recruitment is complex, and you must prepare for that undertaking weeks ahead. That includes adding a recruitment platform to the process and streamlining as many activities as possible.

Even though you're hiring multiple employees, you must be thorough, screen every resume, and ensure every professional is a good fit. But if you leverage tech, that task becomes much more manageable.

A recruitment tech such as ATS or CRM will help you improve decision-making and identify the best matches.Manatal's AI Recruitment Software combines both systems, giving you a holistic approach and efficiency.

Start your 14-day Free Trial and try this innovative recruitment platform that will ensure your mass hiring isn't only about quantity but also quality. Try it now and discover how its features can make a difference in your recruitment.