Soon it will be 2023, and small businesses will be out of excuses for continuing to handle repetitive employment processes manually. Businesses hoping to compete for the job market’s best talent must be willing to embrace new technical innovations now.
In doing so, traditional employment processes can be made to operate like clockwork.
Over the past 2.5 years, HR software innovations have proceeded at a frenetic pace. As it stands, the HR technology market is on a trajectory to reach $90 billion by 2025, up from $47 billion in 2021 – a mind-boggling 89% jump.
This march of technical progress continues to yield a wide array of tools capable of eliminating boundaries and bringing remarkable new levels of automation to your employment process.
Let’s take a closer look at 10 tech tools that can simplify your employment processes in 2023:
1. Cloud-based Solutions
One of the primary responsibilities of professional recruiters is…recruiting. As any HR professional will tell you, this part of the employment process is extremely heavy in the “data” department.
All the personal information that gets submitted by job candidates over the course of time should be considered sensitive data that must be safely “warehoused” in a highly secured environment and stored in such a way that the data is immediately accessible.
Businesses are rapidly discovering that they can achieve both of those objectives by using cloud-based software solutions for their employment processes. Cloud-based solutions provide businesses with the means of accessing HR applications over the internet, where the information is hosted in a secured environment rather than being installed on-site.
The key advantage to your employment processes is that cloud-based solutions allow recruiters to work from anywhere in the world, and it can significantly reduce IT expenses.
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2. Software-as-a-Service (SaaS)
In the marketplace today, the most crucial HR technologies are offered as SaaS (Software-as-a-Service) solutions.
There’s a key distinction to be made here: SaaS isn’t necessarily the equivalent of a cloud-based solution, though you will find that SaaS HR solutions are often cloud-based. SaaS refers to an HR software application that can be leased from a software vendor for a recurring price.
SaaS solutions are subscription-based (weekly, monthly, or annual). The advantage, especially for small businesses, is that SaaS solutions eliminate those large up-front technology investments that would be required if an organization were to install its HR software on-site.
For your employment processes, an HR SaaS solution is a software platform that you can use to administer all your talent acquisition and hiring functions - a nifty and cost-effective technical tool from which to conduct all your job-posting activities, resume collection, candidate assessment, and onboarding procedures through a single, streamlined platform.
3. Applicant Tracking Systems (ATS)
Of all the technical tools capable of simplifying your employment processes, the modern Applicant Tracking System (ATS) offers the most significant advantages. Often serving as the core HR asset for organizations across the globe, an ATS system is the workhorse that powers the talent acquisition and hiring efforts for many modern organizations.
Essentially, an ATS is the main tool used by organizations for the management of all their talent acquisition and employment processes. When candidates apply, their information is stored within an ATS, and over the course of time, recruiters can view, compare, and rank candidates using the metrics they can extract from their ATS system.
How prevalent are ATS systems in our global market? Nearly every Fortune 500 company relies on an ATS system to power their employment processes. Even if your organization is currently using an ATS, it may be worth considering if it’s truly the best system available.
The best ATS systems allow you to do much more than post jobs and collect data. With the right ATS, you can access tools that will automatically post jobs to social media sites like Facebook or Linked in, which allows you to cast a wider net for better candidates.
In fact, modern ATS systems do much more than accelerate traditional employment processes; they also give you access to many of the remaining technical tools on our list:
4. Recruitment CRM
Recruitment CRM (Customer relationship management) is another powerful software feature that comes embedded within most modern ATS systems – it’s an especially useful tool for staffing firms and headhunting agencies.
The challenge that these agencies are faced with is how to effectively organize and manage all the data that they collect, not only from their job candidates but from their clients as well.
In many cases, the amount of data that needs to be collected from clients can be just as voluminous as the data collected from job candidates.
Recruitment CRM gives these agencies a solution to this problem. With an ATS system in place that includes recruitment CRM, staffing firms and headhunters are provided with the appropriate means of collecting, organizing, and understanding all this client data in a way that can dramatically strengthen their client relationships.
5. Candidate Scorecards
A candidate scorecard is another effective feature of an ATS system. These tools allow you to “score” interviews in a way that eliminates many common biases and presents HR professionals with a method of screening that offers the greatest chances of successfully appointing the right candidate.
Sometimes referred to as “interview scorecards,” these tools are used by a panel of interviewers to administer a candidate screening process that is comprehensive, uniform, and considers only the most crucial skills necessary for the job an organization seeks to fill.
The real benefit of these scorecards is that you can customize them to the selection criteria of each job opportunity, and they can then be shared with fellow ATS users that are involved in the screening process…all in just a few simple clicks. Ultimately, candidate scorecards can go very far in helping you standardize and simplify the interviewing portion of your employment processes.
6. Candidate Sourcing
Recruiters know all too well how difficult and time-consuming it can be to source the right candidates. However, candidate sourcing remains the most vital step in the employment process.
Today, ATS software offers remarkable tools capable of helping organizations optimize their candidate sourcing efforts by allowing them to easily post their job openings to thousands of job boards, channels, and media outlets with the click of a button.
Imagine having the technical tools to cast a sourcing net wide enough to include both local and global job platforms like LinkedIn, Indeed, and Twitter, and then consider how significantly that can enrich your candidate pipelines with talent from across the globe!
7. Candidate Profile Enrichment
To make the right hires in today’s job market, organizations need the technical tools to collect insights beyond what a candidate might include in their resume.
Candidate profile enrichment is a tool that gives HR professionals a holistic view of their candidates by tapping into the internet to retrieve important insights about job candidates that may not ordinarily be revealed on a resume or during an interview.
Another powerful feature of today’s ATS systems, candidate profile enrichment, is a tool that arms recruiters with the knowledge to make better hiring decisions, and that leads to a quality workforce.
Using the latest in artificial intelligence and machine-based learning, candidate profile enrichment is a tool that scours social media accounts like Facebook, Medium, Twitter, and many other online platforms to unearth important details and create a comprehensive profile of a candidate’s background.
LEARN MORE: Click here to see our complete guide to talent acquisition
Click here to learn more about Manatal’s Applicant Tracking System
8. Artificial Intelligence
Artificial intelligence is at work everywhere in our daily lives, and the HR industry is no exception. In fact, AI-powered applications are on pace to replace more than 15% of our HR jobs over the course of the coming decade.
We can safely assume that ATS platforms will continue to become more sophisticated with AI-related integrations capable of automating many traditionally time-consuming employment processes.
The allure of artificial intelligence is that it can be leveraged to help recruitment professionals achieve better results with fewer resources. On average, approximately 120 people will apply for a single job – that’s a lot of screening for a recruiter. Enter the ATS system with its AI-powered screening engine – a tool that can reliably screen and rank your best candidates in a matter of seconds, leaving you with more time to dedicate to other important activities.
9. Accelerate Team Collaboration
We’ve discussed how an ATS functions as the central core of an organization’s recruiting and employment processes, but it can also be a powerful tool for the facilitation and optimization of team collaboration.
With an ATS at the center of your organization’s employment processes, your entire HR team can connect and collaborate within a single platform and database – a database that’s loaded with useful information about your job openings and applicants.
Modern ATS systems allow for the fluid exchange of data with any other ATS user eliminating the time that’s often wasted on the manual transmission of information using exterior email systems. When collaborative efforts are accelerated, HR professionals are in a better position to build a consensus and come to an accurate determination of what candidates are the best fit for a particular position.
10. Data Privacy Compliance
Identity theft is impacting millions across the globe, and as an employer, job candidates want to know that the information they submit online is going to be protected.
Today, data privacy can be used as a tool to promote the integrity of your employment processes - particularly the application process. By subscribing to a SaaS-based ATS system, organizations can rest assured that their candidate’s sensitive data is secured and that their ATS vendor follows the myriad data privacy laws that are in effect to protect applicants.
Conclusion
As society becomes increasingly more digital, it is important that your employment processes keep pace with the modern innovations in HR tech. Ultimately, doing so can help your organization achieve a competitive advantage in our overheated job market.
If your organization is ready to adopt the best ATS system on the market and all the tools mentioned above, then Manatal is the HR software developer you need to consider. With a powerful, cloud-based ATS system on the market, Manatal has been providing organizations across the globe with the proper tools to solve today’s recruitment challenges.
To discover for yourself the many tools that Manatal’s ATS platform can offer, you can take advantage of the 14-Day free trial that Manatal is now offering.
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