16 Free Staffing Agency Software Trials to Try in 2025

Signing up for free trials offers an excellent way to explore a platform’s capabilities, but it’s important to understand the distinctions between free trials, limited free usage plans, and premium subscriptions before committing. Staffing agency software free trials typically provide full access to all features for a short period, such as 7 or 14 days, offering a comprehensive look at the software’s potential. In contrast, limited free usage plans, often referred to as “freemium” models, grant indefinite access to basic functionalities but restrict advanced tools, while premium plans unlock the complete suite of features and often include additional benefits, such as dedicated support or customizable solutions. To ensure the best choice for their growth and operational efficiency, agencies should carefully assess their needs and long-term goals before committing to any software.

16 Top Staffing Agency Software Free Trials to Consider

1. Manatal

Manatal is a cloud-based Applicant Tracking System (ATS), tuned with a Recruitment CRM (Customer Relationship Management) feature and AI engine. It is designed for staffing and recruiting agencies of all sizes and industries. This recruitment software can help you source, screen, and hire the best candidates faster and easier. It also helps you track your sales pipeline and generate comprehensive reports and analytics within a few clicks.

Manatal offers a 14-day free trial. There’s no need to provide your credit card information. You can get access to many of the features that are available in the professional and enterprise packages right away. To start the free trial, you only need to sign up with your name, organization name, email address, password, and phone number.

Manatal free trial gives you access to most of its features including:

• Candidate Enrichment
• Calendar management
• Resume parsing
• Assessment tools
• AI Recommendations
• Applicant Tracking System and Recruitment CRM
• Branded Career Pages
• Data privacy compliance and security

Pricing details

If you’re inclined to try it out for longer after the free trial ends, there are pricing options for businesses of all sizes:

• Professional plan: $15/user/month.
• Enterprise plan: $35/user/month.
• Enterprise Plus plan: $55/use/month.
• Custom plan: Everything in Enterprise Plus, dedicated account manager, custom features, custom integrations.

2. SuiteCRM

SuiteCRM is a versatile open-source customer relationship management (CRM) software designed to cater to a wide range of industries. It provides tools for managing sales, marketing, customer service, and support, enabling businesses to streamline their interactions and build stronger relationships with clients. Unlike specialized recruitment software, SuiteCRM is not tailored specifically for hiring or candidate management. While it can be customized for recruitment tasks, its core features are geared toward general business processes, making it a flexible but less targeted choice for organizations focused solely on talent acquisition.

Unique Feature:

• Customizable Modules: Users can tailor SuiteCRM to their needs by creating custom modules, fields, and workflows to align with specific business processes.
• Advanced Reporting: Robust reporting tools allow businesses to generate detailed insights and analytics, helping to track performance and make informed decisions.
• Sales Pipeline Management: SuiteCRM provides a comprehensive view of the sales pipeline, enabling businesses to track opportunities from lead to closure.
• Security Features: Granular role-based access control ensures data security by limiting access to sensitive information based on user roles.

Pricing

SuiteCRM does not provide pricing information but allows agencies to access their public demos and get a 30-day free trial.

Scheduling Software

3. Calendly

Calendly is a free online appointment-scheduling software designed to help recruiters and HR Managers schedule meetings and interviews with candidates and clients with ease. One advantage of Calendly is that you can create your own personalized Calendly link and share it with your candidates. The software can be integrated with your calendar, email, and other tools like Zoom, Slack, and Salesforce.

Pros

• Intuitive interface for both users and invitees, making it easy to set up meetings without technical expertise.
• Automatically syncs with calendars like Google, Outlook, or iCloud to prevent double bookings.
• Allows users to set buffer times, maximum meetings per day, and available hours.
• Enhances workflows through automation platforms like Zapier.
• Automatically adjusts for different time zones, reducing scheduling errors for international clients.

Cons

• Group scheduling, team features, and robust analytics require paid plans.
• Offline scheduling or manual overrides aren’t as user-friendly.
• While it allows some branding, deeper customizations for unique workflows or specialized use cases are restricted.
• Sharing scheduling links can sometimes feel impersonal or invasive, especially in certain cultures or professional settings.
• Features like calendar invites and reminders are already integrated into some platforms.

For staffing agency recruiters, Calendly offers a standout feature that streamlines scheduling: the team scheduling function. This allows you to do more than just set up one-on-one interviews. You can easily arrange group interviews, collaborate with other team members by co-hosting meetings, or even share hosting duties. This flexibility ensures smooth coordination between recruiters, candidates, and clients, making it a valuable tool for managing multiple stakeholders in the hiring process.

Pricing

• Free: This plan is for recruiters who want to try out the basic features of Calendly. It allows you to connect one calendar, create one event type, and integrate with video conferencing tools.
• Standard: $10 per user/month or $12 per user per/ month.
• Teams: $16 per user per/ month if billed annually, or $20 per user per/month.
• Enterprise: This plan is for teams of 30 or more who need enhanced security, control, and support.

Assessments and Background Checks

4. HiPeople

HiPeople is a staffing agency software that is good for reference checking and talent assessment which helps staffing agencies and employers hire better candidates faster. The software offers unlimited reference checks, automated workflows, and integrations with popular ATS and HR software depending on the pricing plan.

Pros:

• Comprehensive Assessments: HiPeople offers detailed candidate evaluations, providing insights into various skill sets and competencies. This depth aids in making informed hiring decisions.
• User-Friendly Interface: The platform is intuitive and easy to navigate, allowing users to efficiently manage candidate profiles and assessments.
• Automation of Reference Checks: HiPeople automates the reference-checking process, reducing manual effort and ensuring consistency in evaluations.
• Integration Capabilities: The platform integrates smoothly with other HR tools, enhancing its utility within existing recruitment workflows.

Cons:

• Integration Limitations: Some users have reported challenges with integrating HiPeople into certain Applicant Tracking Systems (ATS), occasionally necessitating manual data adjustments.
• Assessment Difficulty: A few users found specific assessment questions, particularly in mathematics, to be challenging, though they acknowledged the value in testing logical and technical skills.

Pricing

HiPeople has 8 pricing options depending on what you need - assessments or background checks.

Free trial details

• Free Candidate Testing: Test an unlimited number of candidates at no cost.
• Assessment Access: Includes over 400 pre-built assessments and the option to create custom questions.
• Data Availability: Access data for seven days.
• Assessment Limit: Users are limited to three assessments under the free plan.
• Reference Check: Conduct one free reference check with access to:
  • Over 50 reference check templates.
  • AI-powered survey capabilities.
  • Support for text, audio, and video references.

HiPeople has received positive feedback from users for its professional and comprehensive assessments, particularly in evaluating capabilities in remote work environments. The platform's questions and tests are designed to cover various aspects of thinking, providing a thorough evaluation of candidates. Some users have noted that certain math questions can be challenging, but they acknowledge that these questions effectively test both logical and technical thinking skills

5. CallMantra

CallMantra is a cloud-based calling and texting software for recruiting teams. It helps you connect with more candidates and make more placements with the phone system built for recruiters and recruiting managers. You can integrate CallMantra with your ATS, send personalized text messages and voicemails, use power dialer and verified calling, and monitor your team’s performance and analytics.

Pros:

• Seamless Integration with Applicant Tracking Systems (ATS): CallMantra integrates with over 30 ATS platforms, allowing recruiters to log calls and texts automatically, enhancing workflow efficiency.
• Verified Calling Feature: This feature increases the likelihood of candidates answering calls, leading to more successful connections.
• Call Transcription: The software transcribes calls, making it easier to write candidate summaries and share important conversations with team members.

Cons:

• Lack of Video Calling Feature: As of now, CallMantra does not offer video calling capabilities, which could be a limitation for recruiters who prefer face-to-face interactions with candidates.

Pricing

• Free plan: Includes all the premium features for free for 14 days.
• The Standard plan: is $23 per user/ month and includes 500 calling minutes and text messages, unlimited inbound calling minutes, and one US phone number.
• The Pro plan: is $39 per user/ month and includes 1000 calling minutes and text messages, verified calling, power dialer, call recording, and call monitoring.
• The Premier plan: is $79 per user/ month and includes unlimited calling and texting, spam monitoring and delisting, SSO sign-in, and a custom telephony application.

Other Staffing Agency Software Free Trials To Consider

Other than the software mentioned above, you can consider some of the tools below for smoother operations and efficient workflows.

Communication Tools

6. Twist

A communication tool designed for asynchronous collaboration, Twist promotes focus by organizing conversations into threads rather than chaotic chat streams. Its features include integrations with tools like Trello and GitHub.‍

• Pricing: Free plan available with limited integrations. Paid plans start at $6 per user/month.

7. Flock

‍Flock is an all-in-one messaging platform with built-in video calling, file sharing, and task management capabilities. It’s ideal for agencies seeking an easy-to-use communication tool.‍

• Pricing: Free for up to 20 users. Paid plans start at $4.50 per user/month.‍
• Free Trial: 30-day free trial for the Pro plan.

Task Management Tools

8. Trello

Trello’s intuitive Kanban-style boards make it an excellent choice for visual task management. It supports team collaboration with features like checklists, deadlines, and integrations.‍

• Pricing: Free plan available. Paid plans start at $5 per user/month.‍
• Free Trial: 14-day trial for the Premium plan.

9. Asana

Asana is a flexible project management tool that accommodates complex workflows with features like timeline views, task dependencies, and automation.‍

• Pricing: Free plan available for individuals and small teams. Paid plans start at $10.99 per user/month.‍
• Free Trial: You need to contact their sales representative to start a free trial of the paid version.

10. Teamhero

Built specifically for staffing agencies, Teamhero offers task tracking and recruitment-focused features, such as candidate management and performance tracking.

• Pricing: Custom pricing based on agency needs.‍
• Free Trial: Offers a free demo instead of a standard trial.

Document Management

11. OnlyOffice DocSpace

OnlyOffice provides an all-in-one platform for editing documents, spreadsheets, and presentations. It integrates well with tools like Nextcloud and ownCloud.‍

• ‍ Pricing: Free for Startup Cloud. Business plans start at $20 per user/month.‍
• Free Trial: 30-day trial for DocSpace Enterprise edition.

Time Tracking Tools

12. Toggl

Toggl is a straightforward time-tracking tool with detailed reporting and project tracking capabilities. It’s suitable for agencies needing flexible tracking options.‍

• ‍Pricing: Free for basic tracking. Paid plans start at $9 per user/month.‍
• Free Trial: 30-day free trial for paid plans.

13. Clockify

Clockify offers unlimited tracking for teams of all sizes. It’s known for its detailed reporting and user-friendly interface.

• ‍Pricing: Free plan available for time tracking‍
• Free Trial: 7-day trial for the Pro features.

14. RescueTime

RescueTime provides insights into how your team spends time, helping identify productivity patterns and distractions.‍

• Pricing: Free basic plan available. Premium starts at $12 per month.‍
• Free Trial: 14-day trial for the Premium plan.

Automation Tools

15. Make (formerly Integromat)

Make connects various apps to automate workflows visually, requiring no coding skills. It supports advanced scheduling and error handling.

• Pricing: Free plan available with limited operations. Paid plans start at $9/month.‍
• Free Trial: Not available

16. Tray.io

Tray.io offers a powerful automation platform designed for advanced integrations. It supports complex workflows and scales well for growing businesses.

• Pricing: Custom pricing based on usage and requirements.‍
• Free Trial: 14-day trial available for all plans

Conclusion

Taking advantage of the best free staffing agency software trials can be highly beneficial for businesses in need of efficient and streamlined staffing solutions. By trying out different software options before committing to a purchase, you can ensure that you find the best fit for your specific needs and requirements. These trials allow you to assess the user interface, features, and overall functionality of the software, enabling you to make an informed decision and potentially save money in the long run. With a wide range of free trials available, you can explore various options listed above and find the perfect staffing agency software to optimize your recruitment and hiring processes.