10 Recruitment Management System For Easier Hiring

Having a recruitment management system is not just a nice-to-have option, but a necessity. A recruitment management system can help you streamline your hiring process, attract and engage the best candidates, and improve your hiring outcomes. But what exactly it is and how does it work? In this article, we will answer these questions and more.

What is Recruitment Management

Recruitment management is the process of finding, evaluating, and hiring the best talent for your organization. It consists of various steps and activities that aim to optimize the recruitment system and ensure a smooth and efficient hiring experience.

The process involves using a set of tools, such as a Recruitment Management System (RMS) or a recruiting software, to automate and simplify the recruitment system. These tools can help you with tasks such as creating and posting job ads, managing and communicating with candidates, scheduling and conducting interviews, and providing feedback and updates to applicants.

Recruitment management also requires the use of an Applicant Tracking System (ATS), which is software that helps you sort and organize the applications you receive for your job openings. An ATS can help you filter out unqualified candidates, rank and score applicants, and track their progress throughout the recruitment system.

How Does a Recruitment Management System Work?

A recruitment management system streamlines and automates the various stages of the hiring process. Below are some of the key features and functions of a recruitment management system:

1. Job Posting

With a recruitment management system, you can effortlessly create and publish job descriptions across multiple job boards, social media platforms, and your career site. The system allows for customization of job postings to target specific audiences and attract more qualified candidates.

Check out our guide on using recruitment systems for job posting.

2. Candidate Sourcing

Following job postings, a recruitment management system aids in discovering passive candidates who may not be actively job hunting but are ideal for your vacancies. It employs various methods like resume databases, referrals, and talent networks, and some systems use Artificial Intelligence (AI) to rank candidates based on their compatibility with the job.

Here’s 14 sourcing strategies you can use with a recruitment system in place.

3. Candidate Screening

The recruitment management system facilitates candidate screening, a process that filters out unqualified or irrelevant applicants using criteria such as keywords, skills, education, and experience. Assessment tools like tests, quizzes, and video interviews are also available to evaluate candidates’ abilities and fit.

4. Candidate Management

This system enables efficient organization and management of candidates throughout the hiring process. Features like tags, notes, ratings, and pipelines help categorize and monitor candidates’ progress, while automation tools like email templates and reminders ensure effective communication.

5. Interview Scheduling

Interview coordination is simplified with a recruitment management system, offering features like calendars, availability slots, confirmations, and rescheduling options to streamline the interview process and prevent scheduling conflicts.

6. Hiring Decision

To make informed and unbiased hiring decisions, the system provides reports, dashboards, analytics, and feedback forms to compare and evaluate candidates. Collaboration tools like comments, chats, and votes involve the hiring team in the decision-making process.

7. Onboarding

The recruitment management system ensures a smooth onboarding experience for new hires by supplying all necessary information and resources. Checklists, forms, documents, and videos help acquaint new employees with company culture and expectations, while automation tools assign roles, responsibilities, and goals.

Examples of Recruitment Management Systems

Recruitment management systems are designed to streamline the hiring process and can vary in functionality, features, and benefits, catering to the diverse needs and preferences of users. Below are some examples of recruitment management systems that offer unique capabilities:

1. Job Boards & Aggregators

These platforms serve as a type of recruitment management system, aggregating job postings from various sources such as employers, recruiters, and agencies. They enable candidates to search for job opportunities using keywords, location, industry, and other criteria. For employers and recruiters, these systems provide a vast pool of potential applicants and facilitate easy tracking of applications.

2. Applicant Tracking System (ATS)

An ATS is a comprehensive recruitment management system that assists employers and recruiters in managing the entire hiring process. With an ATS, you can post job openings, collect and store resumes, scan and filter candidates, rank and score applicants, track and communicate with candidates, schedule interviews, collect feedback, generate insightful reports, and much more—all with just a few clicks.

3. Human Capital Management Software (HCM)

HCM software is a multifaceted recruitment management system that supports not only the hiring process but also other key areas of human resource management, including payroll, benefits, performance, learning, and development. It allows for the integration of data and processes across various HR functions and platforms, enhancing overall functionality and performance.

4. Talent Intelligence Systems (TIS)

A TIS is an advanced recruitment management system that leverages Artificial Intelligence (AI) and Machine Learning (ML) to optimize the recruitment process. It is capable of sourcing candidates from multiple channels, such as social media, online profiles, and resumes. Additionally, a TIS can enrich candidate data with details on skills, personality, and cultural fit, and match candidates to job openings based on their suitability and potential.

5. Recruitment Marketing Platforms (RMP)

An RMP is a recruitment management system that focuses on attracting and engaging candidates through various marketing strategies and channels. An RMP can help you create and distribute branded content, such as career pages, landing pages, blogs, videos, and social media posts. It can also help you measure and optimize the effectiveness of your recruitment campaigns, such as by tracking metrics like impressions, clicks, conversions, and cost-per-hire.

6. Video Interviewing Software (VIS)

A VIS is a recruitment management system that enables you to conduct live or pre-recorded video interviews with candidates. A VIS can help you save time and money by reducing travel costs, scheduling conflicts, and technical issues. It can also help you enhance the candidate experience by providing a convenient and flexible way to showcase your company culture and values. Some VIS also offer features like automated scheduling, video recording, transcription, scoring, and feedback.

7. Employee Referral Software (ERS)

An ERS is a recruitment management system that leverages your existing employees’ networks to source and refer qualified candidates. An ERS can help you increase the quality and quantity of your talent pool, as well as reduce the time-to-hire and cost-per-hire. It can also help you boost employee engagement and retention by rewarding them for their referrals. Some ERS also offer features like gamification, social sharing, and analytics.

8. Employee Assessment Software (EAS)

An EAS is a recruitment management system that helps you evaluate the skills, abilities, and personality of candidates using various tests and assessments. An EAS can help you measure the fit and potential of candidates for specific roles, as well as identify their strengths and areas for improvement. Some EAS also offer features like video interviewing, feedback, and reporting.

9. Recruitment Automation Software (RAS)

A RAS is a recruitment management system that automates repetitive and time-consuming tasks in the hiring process, such as sourcing, screening, scheduling, and engaging candidates. A RAS can help you save time and resources, improve the quality and diversity of your talent pool, and enhance the candidate experience. Some RAS also offer features like chatbots, analytics, and integrations.

10. Recruitment Analytics Software (RAS)

A RAS is a recruitment management system that provides data-driven insights and recommendations to optimize your hiring process and outcomes. A RAS can help you track and measure key performance indicators, such as time-to-hire, cost-per-hire, quality-of-hire, and retention. It can also help you identify and address bottlenecks, gaps, and opportunities in your recruitment strategy. Some RAS also offer features like dashboards, benchmarks, and predictive analytics.

Benefits of Using a Recruitment Management System

Implementing a recruitment management system can offer numerous advantages to your organization, including:

• Saving Time and Money: A recruitment management system significantly reduces the budget and time spent on manual and repetitive tasks such as posting jobs on multiple platforms, screening resumes, and sending emails.
• Improving Candidate Quality and Quantity: By tapping into a broader and more diverse talent pool, a recruitment management system utilizes data-driven algorithms to match candidates with job requirements, thereby reducing bias in the hiring process.
• Enhancing Candidate Experience: A recruitment management system provides a user-friendly application process, enabling swift and seamless communication with candidates, as well as timely feedback and updates.
• Boosting Employer Brand: With features like a Branded Career Page, a recruitment management system helps showcase your company’s culture, values, and benefits, creating a positive impression on potential candidates.
• Increasing Hiring Efficiency: The system allows for tracking and measuring hiring performance, identifying bottlenecks, and areas for improvement, and optimizing your hiring strategy, leading to enhanced recruitment efficiency and a higher likelihood of successful hires.

Choosing the Right Recruitment Management System

With so many options available in the market, how do you choose the right recruitment management system for your needs? Here are some factors to consider when selecting a recruitment management system:

• Your hiring goals and challenges: First, you should identify your hiring goals and challenges, such as the number and type of positions you need to fill, the quality and diversity of candidates you want to attract, the speed and efficiency of your recruitment management process, etc. Then, you look for a recruitment management system that can help you address these goals and challenges effectively.
• Your budget and resources: You should also consider your budget and resources, such as the amount of money you can spend on a recruitment management system, the number and skill level of your hiring team members, the integration and compatibility of your existing systems, etc. Then, you can look for a recruitment management system that can fit your budget and resources without compromising on quality and functionality.
• Your user experience and satisfaction: Lastly, you should consider your user experience and satisfaction, such as the ease of use and accessibility of the recruitment management system, the level of customization and flexibility it offers, the quality and frequency of customer support and updates it provides, etc. This allows you to look for a recruitment management system that can provide you with a positive and satisfying user experience.

One of the best recruitment management systems that can meet all these criteria is Manatal. It is a cloud-based ATS that comes with the capability to help you optimize your recruitment management and ensure successful hire with the best talent. Here are some of the key features of Manatal:

• Candidate Sourcing: Manatal allows you to source candidates from various platforms such as LinkedIn, Facebook, Indeed, etc. within one click. You can also create and publish your job ads across 2,500+ channels, including Indeed, LinkedIn, Monster, CareerJet, JobStreet, and more.

• Candidate Enrichment: With Manatal, you can go beyond resume parsing and build comprehensive candidate profiles with data from their LinkedIn and 20+ social platforms.

• AI Recommendations: Manatal uses AI to match candidates with job openings based on their fit score, which is calculated based on various factors such as skills, experience, location, salary expectations, etc. It also uses AI to suggest similar candidates for each job opening. This way, you can find the best talent in your database and avoid missing out on any potential candidates.

• Candidate management: Manatal allows you to manage your candidates simply and intuitively. You can use features such as drag-and-drop pipelines, bulk actions, email automation, etc. to move candidates through different stages of the hiring process. You can also use features such as tags, notes, ratings, etc. to organize and track candidates’ information and progress.

• Interview scheduling: Through the use of Manatal, you can schedule interviews with candidates and hiring managers in a hassle-free way.

Conclusion

As the talent acquisition sector gets more and more challenging, the recruitment system has become an essential set of tools that can help you manage your hiring process and recruitment needs quickly and efficiently. It can help you save time and money, improve the quality and quantity of candidates, enhance the candidate experience, boost your employer brand, increase your hiring efficiency and effectiveness, and onboard your new hires smoothly.

However, not all recruitment systems are created equal. You need to know what to look for when choosing a recruitment system for your needs. Some of the factors to consider are your hiring goals and challenges, your budget and resources, and your user experience and satisfaction.

One of the best recruitment systems that can meet all these criteria is Manatal. With its AI engine, together with innovative features specifically designed to help you streamline your hiring process, attracting and acquiring the best talent can be simply done within a few clicks.

Start a 14-day free trial, discover more of Manatal’s features, and see how it can help elevate your recruitment game today.